Expense report reviews bog down accounting teams with manual receipt checks, policy verification, and approval tracking. Most companies process dozens or hundreds of reports monthly, each requiring multiple validation steps before reimbursement. This template standardizes the review workflow and automates data collection so you can process expense reports faster while catching policy violations and duplicate submissions.
What is an Expense Report Review Checklist?
An Expense Report Review Checklist is a structured workflow that helps accounting teams process employee expense reimbursements accurately and efficiently while maintaining policy compliance. This systematic tool guides reviewers through verifying receipt documentation, checking policy adherence, validating expense coding, confirming approvals, and identifying potential issues or fraud indicators. Following this checklist helps organizations control costs, ensure proper reimbursement, maintain audit trails, and process expense reports consistently across the organization.
Benefits of using this template
- Real-time data automation – Connect your financial systems directly to Google Sheets with Coefficient. Your expense report review data stays current automatically, eliminating manual data entry and ensuring your team always works with accurate, up-to-date information.
- Streamlined collaboration – Share your expense report review checklist with teammates who can update progress in real-time. Everyone sees the same information simultaneously, reducing status meeting time, preventing duplicate work, and ensuring accountability.
- Improved efficiency – Reduce the time spent on your expense report review process by up to 50% through automation and standardization. The checklist ensures nothing gets missed while automation handles repetitive data tasks.
- Enhanced compliance and control – Maintain a complete audit trail of who completed each step and when. The structured checklist format ensures all required procedures are followed consistently, reducing compliance risks and supporting internal and external audit requirements.
- Flexible and scalable – Customize the expense report review checklist template to match your organization’s specific requirements. Add or remove steps, modify workflows, and adjust automation as your processes evolve.
