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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
Real-time duplicate monitoring requires continuous data synchronization that HubSpot’s native tools can’t provide for custom fields like subscription IDs.
Here’s how to create a true real-time duplicate monitoring solution with automated alerts and cross-object validation.
Create real-time subscription ID duplicate monitoring using Coefficient
Coefficient’s scheduled refresh and alert system creates near real-time duplicate monitoring for HubSpot subscription IDs. You can set up hourly monitoring, multi-layer detection, and automated alerts that trigger within minutes of duplicate creation in HubSpot .
How to make it work
Step 1. Configure real-time data import architecture.
Import relevant HubSpot objects (contacts, companies, or deals) with subscription ID custom fields. Set refresh schedule to hourly for near real-time monitoring. Apply dynamic filters to monitor only active subscriptions, reducing processing time and focusing on relevant data.
Step 2. Set up multi-layer duplicate detection.
Create immediate detection with: =COUNTIF($B$2:$B$1000,B2) for exact subscription ID matches. Use Coefficient’s snapshots to compare current vs. previous hour’s data for historical tracking. Import multiple objects to detect subscription IDs appearing across contacts and companies simultaneously.
Step 3. Configure advanced alert system.
Set trigger conditions for new rows added OR cell value changes in duplicate status column. Configure Slack for immediate team alerts and email for management reporting. Include subscription ID, record type, and HubSpot record URL in alert notifications using Coefficient’s variable customization.
Step 4. Implement prevention integration.
Export validation results back to HubSpot using a custom “Duplicate Status” field. Create HubSpot workflows that reference this field for automated follow-up. Set up threshold-based alerts that only trigger when duplicate count exceeds defined limits.
Transform reactive duplicate management into proactive prevention
This real-time monitoring system ensures subscription ID integrity across your entire HubSpot database. Start monitoring your subscription IDs before duplicates impact your business operations.
