Tracking contracts across multiple vendors, renewal dates, and payment terms in scattered files creates chaos and missed deadlines. Coefficient’s free Simple Contract Management Template gives you a centralized system to monitor every contract detail, automate alerts, and ensure nothing falls through the cracks.

What is a Contract Management Report?

A contract management report provides a centralized view of all your active contracts, tracking essential details like vendor information, contract values, renewal dates, and payment terms. It transforms scattered contract data into an organized system that helps teams monitor obligations, prevent missed renewals, and maintain visibility across all contractual relationships. 

Instead of hunting through email threads or filing cabinets when you need contract information, you have everything in one accessible location where you can quickly filter, sort, and analyze your contract portfolio.

Benefits of Using a Simple Contract Management Template

• Never Miss Another Renewal Date –  Set up automated alerts for upcoming contract renewals and expirations. You’ll know exactly when to renegotiate terms or cancel services you no longer need, preventing costly auto-renewals and service interruptions.
• Centralize Contract Information Across Your Organization – Stop asking “Where’s that contract?” every time you need vendor details. Everyone on your team accesses the same updated information, eliminating confusion about contract terms, ownership, and status.
• Track Contract Value and Spending Patterns –  See your total contract obligations at a glance. Identify spending trends across vendors, contract types, and departments to make smarter budget decisions and negotiate better terms.
• Maintain Compliance and Audit Readiness – When auditors come knocking or legal needs documentation, you have complete contract history organized and accessible. Track contract locations, payment terms, and key dates without scrambling through files.
• Scale Your Contract Management Without Adding Headcount – As your vendor relationships grow, your template grows with you. Add new contracts, update terms, and monitor obligations without building complex systems or hiring contract administrators.

Metrics Tracked in the Template

This Simple Contract Management Template tracks the essential data points you need to maintain control over your contractual obligations:

• Contract ID/Number – Unique identifier for each contract
• Contract Title – Clear description of the agreement
• Contract Type – Category (service agreement, NDA, purchase order, etc.)
• Contract Party/Vendor Name – The organization you’re contracting with
• Contract Owner – Internal team member responsible for the relationship
• Contract Start Date – When the agreement begins
• Contract End Date – When the agreement expires
• Contract Value – Total financial commitment
• Contract Status – Current state (active, pending, expired, renewed)
• Renewal Date – When the contract comes up for renewal
• Payment Terms – How and when payments are structured

Contract Location/Storage – Where the physical or digital contract is stored