How to Clone a Report in Salesforce 

Last Modified: March 19, 2024 - 9 min read

Hannah Recker

One powerful feature that aids in efficient Salesforce data analysis and handling is clone reports. But how does it work? 

Cloning a report allows users to duplicate existing reports, saving time and ensuring consistency in data analysis. Salesforce data can be complicated and massive to manage, so cloning is essential in securing original files if you need to make edits.

In addition to the native functionalities Salesforce offers, integrating a tool like Coefficient can not only simplify the cloning process but also significantly enhance the cloned reports by enabling real-time data updates and integration from multiple sources, right within your spreadsheet.

In this comprehensive guide, we’ll explore why cloning reports in Salesforce is beneficial, the prerequisites for this process, a step-by-step guide, tips for customizing cloned reports, and common issues and troubleshooting.

Find yourself cloning reports often to visualize your data in different ways? We’ll introduce how you can use Coefficient’s bi-directional Salesforce connector for Google Sheets or Excel to transform this whole process into a much simpler one, while also expanding your analytical capabilities.

So, let’s begin! 

Why Clone a Report in Salesforce? 

When working with large data sets, the chances that you’ll need to make edits, try out new formats, or add new filters are high. 

Most professionals working with Salesforce need to learn how to clone a report in Salesforce for one of these reasons:

Streamlined Workflow

Cloning reports in Salesforce serves as a time-saving mechanism. Instead of starting from scratch when a similar report is needed, users can clone an existing report and make necessary adjustments. This speeds up the reporting process and ensures consistency in data representation.

With Coefficient, this workflow is further streamlined by automating data updates in real-time within cloned reports, reducing the need for manual data entry and ensuring that reports always reflect the most current data.

Maintaining Report Consistency

Consistency in reporting is crucial for accurate decision-making. When multiple users across teams or departments need similar datasets with slight variations, cloning reports ensures that the fundamental structure remains intact, reducing the chances of errors and discrepancies.

Coefficient enhances this consistency by providing traceable data lineage, ensuring users can trust the accuracy and reliability of their reports, even when data is pulled from various sources.

Version Control and Experimentation

Cloning reports provides a practical way to experiment with different report configurations without altering the original. Users can clone a report, make adjustments, and compare results, enabling a controlled data analysis and reporting approach.

Coefficient supports this experimentation by offering dynamic filters and preserving formulas, allowing users to tweak and test different analyses without compromising the integrity of the original data.

Prerequisites of Cloning Reports in Salesforce 

Before delving into how to clone a report in Salesforce, it is crucial to ensure that specific prerequisites are met. These prerequisites ensure a smooth and successful cloning process, allowing users to duplicate reports effectively.

With Coefficient, some of these manual steps can be simplified or bypassed, offering a direct connection between Salesforce data and your spreadsheet, whether it’s Google Sheets or Excel. 

Here are the key things you must know before getting started:

Basics of Salesforce Reports for Beginners

Salesforce reports are powerful tools that enable users to analyze and visualize data within the Salesforce platform. They allow you to organize and present data meaningfully, helping in better decision-making. These reports are based on objects like Leads, Contacts, Opportunities, and more.

Types of Salesforce Reports:

  • Tabular Reports: Present data in rows and columns.
  • Summary Reports: Group data for a summarized view.
  • Matrix Reports: Display data in a matrix format.
  • Joined Reports: Combine blocks of data from different report types.

Folders in Salesforce 

Reports in Salesforce are organized and saved into folders (not individually). Before cloning, familiarize yourself with the folder structure and decide where the cloned report will be stored. Ensure that users have appropriate access rights to the chosen folder.

User Permissions

Before attempting to clone a report in Salesforce, verify that you or the users attempting to perform the cloning process have the necessary permissions.

Read Access to the Report:

You need the “Read” access permission for the report they intend to clone. This lets you view and extract the necessary information from the original report. If you’re the owner of the report, you’ll have this access by default.

Create Access to the Destination Folder:

You should have the “Create” access permission for the folder where they intend to store the cloned report. Without this permission, you or any other users on your team won’t be able to save the cloned report.

Step-by-Step Guide to Cloning a Report in Salesforce 

Before walking you through the step-by-step process of cloning a report in Salesforce, if you’re moving at a rapid pace within your team, it’s important to consider some of the challenges you might have with cloning reports mentioned below.

Teams like Miro that rely on tons of different reporting across their funnel for lead management, forecasting, and account routing lean on more efficient reporting methods for full flexibility and speed.
Now, let’s get started.

Step 1. Log in to Salesforce

Access your Salesforce account with valid credentials.

Step 2. Navigate to Reports

Locate the “Reports” tab in the top navigation bar from your Salesforce dashboard. 

Locating the 'Reports' tab in the top navigation bar from the Salesforce dashboard.

Step 3. Select the Report to Clone

Once your reports have loaded, identify and open the report you want to clone from the list.

Identifying and opening the report to be cloned from the Salesforce reports list.

Step 4. Click on the Edit Drop-down

Click the drop-down arrow icon beside the ‘Edit’ button within the report view. 

Clicking the drop-down arrow icon beside the ‘Edit’ button within the report view in Salesforce.

From the drop-down menu, select ‘Save As,’ and it will proceed to make a copy of the current report.

Step 5. Adjust Report Name

Provide a new name for the cloned report. This helps distinguish between the original and cloned versions.

Selecting ‘Save As’ from the drop-down menu to proceed with cloning the report

Step 6. Choose Folder

Select the folder where you want to store the cloned report. This could be the same folder as the original, a different one where you keep all cloned versions sorted, or a folder to make edits. 

Selecting a folder to store the cloned report in Salesforce.

Step 7. Click Save

Once you’ve adjusted the name and chosen the folder, click ‘Save’ to create the cloned report.

That’s all! You’ve successfully cloned a report in Salesforce. You can edit this clone and will be able to see it right away in the folder where you saved it.

Clicking ‘Save’ to finalize the creation of the cloned report in Salesforce.

For a more detailed walk-through, check out our YouTube Tutorial on How To Clone a Report in Salesforce.

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Salesforce Report Customization: Customizing Cloned Reports 

Customizing cloned reports allows users to tailor the information to specific needs while benefiting from the foundational structure of the original report. 

Here’s how you can customize cloned reports:

Modify Report Filters

If the cloned report is meant to capture slightly different data, adjust the filters accordingly. This ensures that the cloned report captures the desired dataset.

Edit Report Columns

Customize the columns displayed in the report to focus on the relevant data points. Add or remove columns based on the reporting needs.

Adjust Groupings and Summaries

If the original report had specific groupings or summaries, modify them to suit the requirements of the cloned report. This ensures that the structure aligns with the intended analysis.

Apply New Report Formats

Experiment with different report formats to present data in a way that enhances understanding. Choose the format that best conveys the information, whether it’s a tabular report, summary report, or matrix report.

Update Report Charts and Graphs

If the original report included charts or graphs, update them based on the modified data in the cloned report. This step enhances the visual representation of data.

For an even more streamlined experience, consider how Coefficient can further enhance this customization process by allowing you to merge Salesforce data with other data sources directly in your spreadsheet. This capability significantly expands the analytical possibilities of your cloned reports.

Common Issues and Troubleshooting 

While cloning reports in Salesforce is generally straightforward, users may encounter issues.

Here are some common problems and troubleshooting tips. Integrating Salesforce with your spreadsheet using Coefficient can help mitigate many of these common issues, offering a more intuitive interface and robust resources to streamline the cloning and customization process, making it more accessible and less time-consuming.

Permission Issues

If users encounter permission-related issues, ensure they have access rights to read the original report and create a report in the designated folder.

Naming Conflicts

If Salesforce detects a naming conflict with an existing report, consider appending a unique identifier or adjusting the name to avoid conflicts.

Folder Access

Verify that users have the appropriate permissions to access and save reports in the chosen folder.

Filter Mismatch

If the cloned report is not capturing the expected data, review and adjust the filters to ensure they align with the desired dataset.

Report Format Issues

In cases where the report format or layout appears distorted, check the chosen report format and make adjustments as needed.

Integrate Coefficient for Enhanced and Automated Report Management!

Cloning reports in Salesforce is a practical solution for saving time in the reporting process. By following the step-by-step guide, you can successfully clone your Salesforce reports.

But what if you could clone your reports faster without any additional troubleshooting or share issues? And access more advanced data analysis capabilities in your spreadsheet?

This is where Coefficient comes in as one of the best Salesforce efficiency tools with a 5-star rating on AppExchange!

Coefficient’s two-way Salesforce spreadsheet connector for Excel and Google Sheets give you endless possibilities and the ability to blend that data with over 30+ other out-of-the-box connectors. Pull in your reports, customize as you need with complete flexibility in spreadsheets, and share amongst your entire team, even if they don’t have a Salesforce license.

For businesses seeking a more streamlined and automated approach to report management in Salesforce, Coefficient is the ultimate add-on.

Get started for free and experience the revolution in data management across platforms!

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Hannah Recker Growth Marketer
Hannah Recker was a data-driven growth marketer before partying in the data became a thing. In her 12 years experience, she's become fascinated with the way data enablement amongst teams can truly make or break a business. This fascination drove her to taking a deep dive into the data industry over the past 4 years in her work at StreamSets and Coefficient.
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