)
Written by
Table of Contents
“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
Creating executive-level revenue and expense snapshots from QuickBooks Online typically requires exporting multiple reports and manually consolidating them. This process is time-consuming and creates outdated reports the moment you finish building them.
Here’s how to streamline this into an automated process with live data connections and custom executive dashboards.
Build automated snapshot reports using Coefficient
Coefficient streamlines this into an automated process with live data connections. You can import core financial data, build custom groupings, and create dynamic dashboards that update themselves with current QuickBooks and QuickBooks data.
How to make it work
Step 1. Import core financial data.
Use “From QuickBooks Report” to import your Profit & Loss with specific date ranges (MTD, QTD, YTD), Sales by Customer Summary for revenue details, and Expenses by Vendor Summary for expense analysis. All data flows directly to your spreadsheet with live connections.
Step 2. Build custom revenue groupings.
Consolidate revenue streams not grouped in QuickBooks, create product line or service category roll-ups, and calculate percentage of total revenue by segment. Add MRR/ARR calculations for subscription businesses using formulas that reference your live QuickBooks data.
Step 3. Design executive expense categories.
Group expenses by department or function, separate operating expenses from COGS, create “controllable vs non-controllable” views, and calculate expense ratios as percentage of revenue. Build variance analysis comparing current periods to budgets or prior years.
Step 4. Create dynamic snapshot dashboard.
Build a single view showing top-line revenue with growth percentages, gross margin analysis with trends, operating expense categories with variances, EBITDA or net income with margins, and key ratios and KPIs. Add conditional formatting to highlight significant changes.
Step 5. Schedule automated updates.
Set daily refresh for real-time snapshots, configure email alerts for threshold breaches, and maintain rolling period comparisons automatically. Your executive team always sees current data without manual intervention.
Transform manual reporting into automated insights
The result is a single, always-current executive snapshot that would take hours to create manually in QuickBooks Online. Your reports update automatically with formatted visualizations and calculated insights QuickBooks cannot provide natively. Start building automated snapshot reports today.
