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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
QuickBooks doesn’t allow adding calculated columns to its native AR reports. The system’s aging calculations are hard-coded and can’t be customized or exposed as individual columns in reports.
Here’s how to create fully customizable aging calculations based on due dates with complete control over aging logic and automated updates.
Build custom aging calculations using Coefficient
QuickBooks aging calculations are locked into rigid structures that you can’t modify. QuickBooks doesn’t expose the aging calculation logic or results as fields you can work with.
How to make it work
Step 1. Import invoice data with essential fields.
Use Coefficient to import from Invoice object with Customer, Invoice Date, Due Date, Terms, and Balance fields. Apply filters for open invoices only to focus on receivables analysis.
Step 2. Create calculated aging columns with custom formulas.
Build Days Past Due: =MAX(0, TODAY() – [Due Date]). Create Aging Status: =IF([Balance]=0,”Paid”, IF([Due Date]>=TODAY(),”Current”, IF(TODAY()-[Due Date]<=15,"1-15 Days Past Due", IF(TODAY()-[Due Date]<=30,"16-30 Days Past Due","Over 30 Days")))). Add Weighted Aging Score: =[Balance] * [Days Past Due] / [Total AR].
Step 3. Build advanced aging calculations.
Calculate DSO by Customer using average collection period formulas. Create Aging Velocity to track rate at which invoices move between buckets. Build Payment Probability based on historical payment patterns. Add Interest Calculations that apply late fees based on aging.
Step 4. Set up dynamic reporting features.
Create aging buckets that match your business terms (Net 15, Net 30, etc.). Build customer-specific aging based on negotiated payment terms. Calculate aging from invoice date OR due date as needed. Include partial payment handling in aging calculations.
Step 5. Automate calculations and actions.
Refresh calculations automatically as dates change daily. Export aging classifications back to QuickBooks as tags or notes. Generate aging certificates for credit reviews. Set up progressive collection workflows based on calculated aging stages.
Get complete flexibility in aging calculations
This solution provides complete control over aging calculations that QuickBooks’ rigid report structure simply can’t accommodate. Start building your custom aging calculations today.
