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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
NetSuite’s department budgets are typically set at the account level without expense category breakdowns, making it difficult to track how departments spend across different expense types.
Here’s how to create comprehensive department expense tracking with full category breakdowns using live NetSuite data.
Build department budget matrix with real-time NetSuite actuals
Coefficient transforms department budget tracking by importing your NetSuite department structure and expense data, then enabling flexible budget allocation matrices in NetSuite spreadsheets.
How to make it work
Step 1. Import department and expense data structure.
Use Coefficient’s Records & Lists to import your Department list with all hierarchies and Chart of Accounts with expense categories. Include any custom fields used for expense classification to ensure complete data coverage.
Step 2. Set up comprehensive expense tracking query.
Create a SuiteQL Query to extract expenses by department and category: SELECT d.name as department, a.name as expense_category, EXTRACT(MONTH FROM t.trandate) as month, SUM(tl.amount) as actual_amount FROM transaction t JOIN department d GROUP BY d.name, a.name, month. Schedule daily refreshes for up-to-date tracking.
Step 3. Create department budget allocation matrix.
Build a budget template with departments as rows and expense categories as columns. Use the imported NetSuite data to validate your structure matches the actual department and account setup in your system.
Step 4. Build automated variance reporting.
Create pivot tables showing actual vs budget by department and category. Build department dashboards with monthly burn rates, year-to-date utilization, and forecast comparisons. Set up conditional formatting to highlight budget threshold breaches.
Get true multi-dimensional budget tracking
This approach provides granular department expense tracking across categories and time periods that NetSuite’s standard budgeting can’t deliver. Start tracking your department budgets with complete visibility today.
