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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
Running NetSuite data refreshes during business hours creates API contention and slows down system performance. Your dashboards need fresh data, but large imports shouldn’t interfere with daily operations.
Here’s how to schedule NetSuite data refreshes during off-hours to optimize performance while ensuring current data is ready when users arrive.
Optimize refresh timing for better performance using Coefficient
Coefficient enables precise scheduling of NetSuite data refreshes during off-hours. The system provides flexible timing controls and timezone management to ensure fresh data is available when business users need it.
How to make it work
Step 1. Configure flexible refresh timing.
Set hourly refreshes for real-time operational dashboards, daily refreshes with customizable time selection for standard business reporting, or weekly refreshes with specific day/time combinations for strategic analysis. Refresh timing is based on the timezone of the user who scheduled the task.
Step 2. Schedule large imports during optimal windows.
Run large dataset imports (approaching 100,000 row limits) during 2-4 AM windows for completion before business hours. Configure weekend updates for comprehensive reports that don’t require daily updates, reducing weekday system load and API contention.
Step 3. Implement staggered refresh strategies.
Distribute multiple automated NetSuite imports across different off-hour periods to prevent API bottlenecks. NetSuite allows 15 base API calls plus 10 per SuiteCloud Plus license, so spacing out refreshes prevents rate limit issues during processing.
Step 4. Plan for authentication and error handling.
NetSuite’s 7-day token refresh requirement may interrupt scheduled refreshes until re-authentication is completed. Monitor refresh status and set up notification systems for critical dashboards, since off-hour failures may not be immediately noticed by users.
Ensure optimal performance with strategic scheduling
Off-hours scheduling reduces API contention, improves processing speed, and ensures fresh data is ready for business decision-making. Strategic timing eliminates the performance impact of large data imports during peak usage. Set up optimized refresh scheduling today.
