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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
Date-constrained filters in Salesforce reporting create an impossible scenario for identifying provisioned users who haven’t accessed the system, since these users have no dates to filter against.
Here’s how to create comprehensive compliance reporting that tracks unused provisioned accounts without being blocked by date filter requirements.
Build comprehensive provisioning reports using Coefficient
CoefficientSalesforceSalesforceremoves these constraints entirely, enabling comprehensive security and compliance reporting that’s impossible with nativedate-constrained reporting tools. Coefficient’s flexibility with null login date handling provides complete visibility into provisioned users who haven’t accessed the system throughintegration.
How to make it work
Step 1. Import comprehensive User provisioning data.
Pull User object with Username, Email, IsActive, LastLoginDate, CreatedDate, and Profile.Name fields. This gives you the complete provisioning dataset without any date filter requirements blocking access to never-accessed accounts.
Step 2. Filter provisioned never accessed users with timeline context.
Use IsActive = TRUE AND LastLoginDate = null conditions, then include CreatedDate to show how long accounts have been unused. This helps prioritize cleanup efforts based on how long provisioned accounts have remained dormant.
Step 3. Add profile-based analysis for targeted insights.
Group by Profile.Name to identify which user types are most commonly unused. This reveals patterns in provisioning practices and helps identify potential training needs or process improvements by role or department.
Step 4. Implement automated compliance reporting workflows.
Schedule weekly imports to track new provisioned never accessed accounts. Set up Slack alerts when unused active accounts exceed thresholds, create snapshots to maintain historical records of account usage trends, and export cleanup lists back to Salesforce for bulk deactivation.
Implement automated compliance tracking
Start buildingThis approach provides complete visibility into provisioned users who haven’t accessed the system without being blocked by date filter requirements.comprehensive compliance reports that track all your provisioned accounts today.
