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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
Traditional HubSpot CSV imports create new duplicates when email formatting is inconsistent or required fields are missing. Timing gaps between export and reimport allow new records to be created, making your deduplication efforts counterproductive.
Here’s how to implement bulletproof validation that prevents duplicate creation before it happens, ensuring your clean data stays clean.
Real-time duplicate prevention with validation logic using Coefficient
CoefficientHubSpoteliminates duplicate creation risks by providing real-time validation and direct API integration that bypasses traditional import vulnerabilities withdata.
How to make it work
Step 1. Implement real-time email uniqueness checking.
Useto flag potential email duplicates before export. Since Coefficient maintains live connection to HubSpot, this validation occurs against current data, not outdated snapshots. Any emails appearing more than once get flagged for review.
Step 2. Validate email format consistency.
Applyto ensure clean email formatting. This prevents the formatting inconsistencies that cause HubSpot to treat “john@company.com” and “john@company.com ” as different records.
Step 3. Check required field completeness.
Create validation formulas liketo ensure all required fields are populated before export. Missing required fields often trigger new record creation instead of updates during traditional imports.
Step 4. Implement conditional export logic.
Set up conditional exports that only process records passing all validations:where columns D, E, and F contain your validation results. Records failing validation get skipped automatically.
Step 5. Use UPDATE mode exclusively for existing records.
Configure Coefficient’s export actions to UPDATE mode only, which modifies existing records without creating new ones. Unlike CSV imports that default to “create new records,” UPDATE mode provides explicit control over record creation.
Step 6. Monitor validation results with error reporting.
Track export success and failure rates through Coefficient’s built-in reporting. Any validation failures get flagged with specific error messages, allowing you to address issues before re-attempting the export.
Stop duplicates before they start
Try Coefficient freeReal-time validation with conditional exports provides 100% duplicate prevention compared to traditional CSV imports that rely on post-import cleanup. Ready to implement bulletproof duplicate prevention?and keep your data clean from the start.
