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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
Re-entering purchase order data from Google Sheets into NetSuite wastes hours and creates unnecessary room for errors. This double data entry problem affects procurement teams who prefer working in spreadsheets but need their purchase orders in NetSuite’s approval workflows.
Here’s how to automate the entire process and push purchase order data directly from your existing Google Sheets workflow into NetSuite records.
Automate purchase order creation using Coefficient
Coefficient transforms your two-step process into a streamlined single-step workflow. Instead of drafting in Google Sheets then manually creating in NetSuite, you maintain your Google Sheets as the primary interface while Coefficient automatically creates the corresponding NetSuite purchase orders.
How to make it work
Step 1. Set up your NetSuite connection with OAuth authentication.
Your NetSuite admin needs to deploy Coefficient’s RESTlet script and configure OAuth settings. This one-time setup creates the secure connection that enables automated purchase order creation. The connection supports multiple subsidiaries and departments while maintaining your existing security controls.
Step 2. Map your Google Sheets columns to NetSuite purchase order fields.
Use Coefficient’s drag-and-drop field mapping to connect your spreadsheet columns with NetSuite’s required purchase order fields like vendor, items, quantities, rates, departments, and locations. The system supports all NetSuite purchase order fields including custom fields your organization uses for procurement tracking.
Step 3. Configure data validation before submission.
Set up real-time validation that checks vendor IDs exist in your NetSuite vendor list, item codes match your NetSuite item records, and all required fields are populated correctly. This prevents incomplete purchase orders from entering NetSuite’s approval workflows and requiring manual correction.
Step 4. Choose your automation trigger method.
Select from time-based triggers (hourly, daily, weekly), manual triggers through on-sheet buttons, or data completion triggers that activate when all required purchase order information is populated in your Google Sheets rows. This flexibility lets you control exactly when purchase orders flow into NetSuite.
Step 5. Test and activate your automated workflow.
Use Coefficient’s preview functionality to see exactly how your Google Sheets data will appear as NetSuite purchase orders before final submission. Once validated, your automated workflow eliminates the redundant data entry step while preserving your current Google Sheets workflow.
Start automating your purchase order workflow today
Eliminating double data entry between Google Sheets and NetSuite saves time, reduces errors, and streamlines your procurement process. Your team keeps working in familiar spreadsheets while NetSuite automatically receives properly formatted purchase orders. Get started with Coefficient today.
