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Accounts Payable (AP) Aging Report for QuickBooks

Simplify AP management with our free QuickBooks template. Get real-time insights, improve cash flow, and strengthen vendor relationships.

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Accounts Payable (AP) Aging Report for QuickBooks
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Free QuickBooks Template for Accounts Payable (AP) Aging Report

Keeping track of outstanding invoices can be challenging for businesses of all sizes. Coefficient’s free QuickBooks template for Accounts Payable (AP) Aging Report simplifies this process, providing real-time insights into your financial obligations.

What is an Accounts Payable (AP) Aging Report?

An Accounts Payable (AP) Aging Report is a crucial financial document that summarizes a company’s outstanding bills and invoices. It categorizes unpaid amounts by vendor and due date, typically grouping them into 30-day intervals (e.g., current, 1-30 days past due, 31-60 days past due, etc.). This report helps businesses track their payment obligations, manage cash flow, and maintain good relationships with suppliers.

Who is the Accounts Payable (AP) Aging Report template built for?

This template is designed for:

  • Financial managers and controllers
  • Accounts payable teams
  • Small to medium-sized business owners
  • Accountants and bookkeepers
  • CFOs and financial analysts

Anyone responsible for managing a company’s financial obligations and vendor relationships will find this template invaluable.

What is the primary use case for the Accounts Payable (AP) Aging Report template?

The primary use case for this template is to provide a clear, up-to-date overview of a company’s outstanding payables. It allows users to:

  1. Monitor payment deadlines
  2. Identify overdue invoices
  3. Prioritize payments based on aging categories
  4. Analyze vendor payment patterns
  5. Make informed cash flow decisions

By connecting live data from QuickBooks, this template ensures that financial teams always have the most current information at their fingertips.

Benefits of using the QuickBooks Accounts Payable (AP) Aging Report Template

  1. Real-time data updates: Connect directly to QuickBooks for the most current financial information.
  2. Improved cash flow management: Easily identify upcoming payment obligations and plan accordingly.
  3. Enhanced vendor relationships: Stay on top of payments to maintain good standing with suppliers.
  4. Time-saving automation: Eliminate manual data entry and reduce the risk of errors.
  5. Customizable reporting: Tailor the report to your specific needs and preferences.

Metrics Tracked in the Report

  • Supplier Name
  • Invoice Number
  • Invoice Date
  • Due Date
  • Days Outstanding
  • Current (0-30 days)
  • 31-60 Days
  • 61-90 Days
  • Over 90 Days
  • Total AP per Supplier
  • Percentage of Total AP per Aging Bucket
  • Total AP Outstanding
  • Notes/Comments

More Metrics to track and analyze on Google Sheets

With Coefficient’s QuickBooks integration, you can pull additional data and create custom reports:

Live A/R Dashboard

Multiple company connections

Various report types to choose from

Data in the same format as QuickBooks reports

Drill-down capabilities for detailed analysis

Automatic consolidation of multiple reports

Sorting by Department / Location

Access to free financial templates, including:

P&L Budget vs. Actuals

P&L by Class

Expenses by Vendor

Profit & Loss by Month & Class

Consolidated P&L

Profit & Loss – MoM Growth

Live A/P Dashboard

  1. How to Connect QuickBooks to Excel
  2. How to Connect QuickBooks to Google Sheets
  3. How to Connect QuickBooks to Snowflake
  4. Export QuickBooks Data to Google Sheets
  5. QuickBooks Integrations for Google Sheets
  6. QuickBooks Integrations for Excel

Questions & Answers