Free QuickBooks Template for Accounts Payable (AP) Aging Report
Keeping track of outstanding invoices can be challenging for businesses of all sizes. Coefficient’s free QuickBooks template for Accounts Payable (AP) Aging Report simplifies this process, providing real-time insights into your financial obligations.
What is an Accounts Payable (AP) Aging Report?
An Accounts Payable (AP) Aging Report is a crucial financial document that summarizes a company’s outstanding bills and invoices. It categorizes unpaid amounts by vendor and due date, typically grouping them into 30-day intervals (e.g., current, 1-30 days past due, 31-60 days past due, etc.). This report helps businesses track their payment obligations, manage cash flow, and maintain good relationships with suppliers.
Who is the Accounts Payable (AP) Aging Report template built for?
This template is designed for:
- Financial managers and controllers
- Accounts payable teams
- Small to medium-sized business owners
- Accountants and bookkeepers
- CFOs and financial analysts
Anyone responsible for managing a company’s financial obligations and vendor relationships will find this template invaluable.
What is the primary use case for the Accounts Payable (AP) Aging Report template?
The primary use case for this template is to provide a clear, up-to-date overview of a company’s outstanding payables. It allows users to:
- Monitor payment deadlines
- Identify overdue invoices
- Prioritize payments based on aging categories
- Analyze vendor payment patterns
- Make informed cash flow decisions
By connecting live data from QuickBooks, this template ensures that financial teams always have the most current information at their fingertips.
Benefits of using the QuickBooks Accounts Payable (AP) Aging Report Template
- Real-time data updates: Connect directly to QuickBooks for the most current financial information.
- Improved cash flow management: Easily identify upcoming payment obligations and plan accordingly.
- Enhanced vendor relationships: Stay on top of payments to maintain good standing with suppliers.
- Time-saving automation: Eliminate manual data entry and reduce the risk of errors.
- Customizable reporting: Tailor the report to your specific needs and preferences.
Metrics Tracked in the Report
- Supplier Name
- Invoice Number
- Invoice Date
- Due Date
- Days Outstanding
- Current (0-30 days)
- 31-60 Days
- 61-90 Days
- Over 90 Days
- Total AP per Supplier
- Percentage of Total AP per Aging Bucket
- Total AP Outstanding
- Notes/Comments
More Metrics to track and analyze on Google Sheets
With Coefficient’s QuickBooks integration, you can pull additional data and create custom reports:
Live A/R Dashboard
Multiple company connections
Various report types to choose from
Data in the same format as QuickBooks reports
Drill-down capabilities for detailed analysis
Automatic consolidation of multiple reports
Sorting by Department / Location
Access to free financial templates, including:
P&L Budget vs. Actuals
P&L by Class
Expenses by Vendor
Profit & Loss by Month & Class
Consolidated P&L
Profit & Loss – MoM Growth
Live A/P Dashboard
