How to Export Outreach Data into Google Sheets

Last Modified: February 20, 2024 - 8 min read

Julian Alvarado

If you want to connect Outreach to Google Sheets, read the following guide to learn how.

With its powerful sales engagement features, Outreach enables your team to accomplish more in less time.

From creating and closing pipelines, to developing intelligent sales workflows and harnessing AI for sales excellence, Outreach is the perfect companion for sales teams.

However, many sales teams prefer to leverage Outreach data in spreadsheets. Google Sheets offers more flexibility and power than Outreach’s built-in reporting capabilities.

But importing Outreach data into Google Sheets often requires manually copying-and-pasting the data into Google Sheets. Thankfully, there are easier ways to achieve this, and we’ve listed them below.

In this guide, we’ll unveil the best methods to export your Outreach data into Google Sheets. Ready? Let’s dive right in.

Outreach Data In Google Sheets: 5 Benefits

Here are some of the top reasons exporting your Outreach data into Google Sheets is a game-changer:

  • Streamlined Data Management: Say goodbye to scattered data or time-intensive manual entry across multiple platforms. Exporting your Outreach data into Google Sheets centralizes all of your sales data in one place. This saves time and ensures data integrity and easy access for analysis and reporting.
  • Real-Time Collaboration. Google Sheets makes it easy for team members to collaborate seamlessly, regardless of location. With real-time updates, multiple team members can work on the same spreadsheet simultaneously, improving communication, coordination, and efficiency.
  • Advanced Analysis and Visualization. Google Sheets offers robust tools and functions to convert your raw Outreach data into actionable insights. You can sort, filter, and create charts and graphs, making analyzing patterns, trends, and performance metrics easier.
  • Integrations with Other Tools. Google Sheets easily integrates with many third-party tools and add-ons, enhancing its functionality. You can export data from Salesforce, email marketing platforms, and social analytics tools to automate data import and export, ensuring a seamless flow of data between disparate platforms.
  • Customization and flexibility. Google Sheets provides a highly customizable environment that can be tailored to your specific needs. You can create custom formulas, set up conditional formatting, build pivot tables, and extend functionality using Google Apps Script. Customize your Outreach data management to align with your unique requirements and workflows.

3 Ways to Export Outreach Data into Google Sheets

1. Coefficient

Coefficient allows you to directly connect Outreach to Google Sheets in minutes without coding or a complicated setup. The app makes exporting, importing, and syncing your live Outreach data in Sheets easy.

Here are the steps to export Outreach data into Google Sheets using Coefficient:

Install the Coefficient add-on by clicking the Extensions menu tab on Google Sheets. Then,  select Add-ons and Get add-ons.

Install the Coefficient add-on by clicking the Extensions

Enter “Coefficient” on the Google Workspace Marketplace pop-up window’s search bar. Select Coefficient, and go through the prompts to complete the installation.

Select Coefficient in the Google Workspace Marketplace

After installing the Coefficient Google Sheets add-on, return to the Extensions menu tab and launch the app.

Coefficient will as a sidebar on the right side of your screen.

Untitled

Next, click Import from… on the Coefficient sidebar.

Connect Coefficient to Google Search Console by selecting import from

Select Outreach from the list of data sources.

Authorize the connection to the Outreach platform.

Authorize the connection to the Outreach platform

Once connected, choose whether to import from Objects & Fields or your Library (your collection of saved imports).

Choose whether to import from Objects & Fields or your Library

If you’re importing Outreach live data From Objects & Fields, choose the Object type to import.

Coefficient’s visual UI lets you import associated data with a point-and-click option called the data inline previewer.

You’ll see your Outreach data in Coefficient’s visual UI. It lets you import associated data with a point-and-click option called the data inline previewer.

You can add filters, sorts, and limits to specify your import data.

Click on the Import button when you’re done.

You can add filters, sorts, and limits to specify your import data.

Your Outreach import data should display on your Google spreadsheet almost instantly.

Your Outreach import data should display on your Google spreadsheet almost instantly.

You can set Coefficient to auto-refresh your Outreach data in Google Sheets on a schedule (hourly, weekly, or monthly) to ensure it is always up-to-date.

You can set Coefficient to auto-refresh your Outreach data in Google Sheets on a schedule

Coefficient allows you to configure email and Slack notifications for your crucial reports and Key Performance Indicators (KPIs) to ensure your team members stay in the loop.

Coefficient allows you to configure email and Slack notifications for your crucial reports and KPIs

Coefficient also lets you export data from Tableau, Redshift, Jira, MySQL, Mailchimp, Shopify, and other platforms, data warehouses, and databases.

2. CSV

Outreach lets you export specific data, such as Prospect records, in Comma-Separated Values (CSV) format. You can easily import the data to Google Sheets once it’s in CSV format.

Outreach Prospect records include the following:

  • Most recent touch
  • All prospect fields
  • Last engagement date
  • When the prospect was last updated
  • Active and finished sequences
  • Engagement score

Here’s how to export Outreach Prospect records to a .csv file format.

After logging into your Outreach account, click the Prospects icon in the navigation sidebar.

Log into Outreach and click the Prospects icon in the navigation sidebar

Select all the applicable Prospects by clicking on the checkbox.

Select all the applicable Prospects by clicking on the checkbox.

Click on the More Options icon and choose Export from the dropdown list.

Click on the More Options icon and choose Export from the dropdown list.

Choose how you want to receive your Prospect records export file from Outreach:

  • Via email. Outreach downloads your Prospect records in the background and sends you the CSV file through email after completing the download.
  • Through immediate download. Outreach downloads the Prospect records in CSV format that you can access once completed.

Note: Outreach limits .csv file downloads to 100K per download and your downloads to 200 Prospect records for each download. If your Prospect records exceed the limit, download them in smaller chunks or batches.

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Next, click on the Export button to receive your export .csv file through your selected delivery method.

Click on the Export button to receive your export csv file

Note: You can also export report information in CSV file format from Outreach, such as user, user sequence, user mailings, and user replies data.

Now, head over to the Report Overview Page, and set the data interval for the report data you want to export.

Set the data interval for the report data you want to export on the Report Overview PAGE

Click on the Export button beside the refresh button on the page’s top-right corner and choose your preferred export option.

Click on the Export button beside the refresh button on the page’s top-right corner

Export a specific Prospect date relative to your reports. Click on any option under the Prospect Overview section in the report tab, such as the Mailed option.

UntitledClick on any option under the Prospect Overview section in the report tab, such as the Mailed option

You’ll be taken to a new page containing the corresponding list of Prospects.

Select the checkbox beside the Views & Filters option to select all the prospect names, or click on each checkbox individually.

Select the checkbox beside the Views & Filters option to select all the prospect names,

Click on the ellipses button at the top of the page and select Export from the dropdown menu.

Click on the ellipses button at the top of the page and select Export from the dropdown menu

You should get your Export file in CSV format.

Besides Prospect records and Report information, Outreach also lets you export Sequence Information, specifically All Stats, All Prospects, and All Replies.

Exporting your Outreach data into CSV has several limitations:

  • Data formatting: Exporting Outreach records to CSV format may result in formatting issues. CSV files do not support complex formatting like merged cells, formulas, or conditional formatting. Preservation of such formatting when importing into Google Sheets cannot be guaranteed.
  • Manual export and import: Exporting Outreach records to CSV files and importing them into Google Sheets requires a time-consuming manual process. To keep your Google Sheets up-to-date with the latest Outreach data, you need to repeat the export and import steps regularly, increasing the risk of human error.
  • Integration with Looker: Exporting Looker data to integrate with Outreach in spreadsheets entails a similarly tedious process. This can slow down workflow and reduce team productivity.

3. Google Apps Script

If you possess programming knowledge and expertise, you can write code to export your Outreach data into Google Sheets.

First, retrieve your Outreach API Key and Google Sheet ID first. Go to Extensions on the Google Sheets menu and click on Apps Script.

Go to Extensions on the Google Sheets menu and click on Apps Script

Name your project and write your code. You can use the example below to guide you.

Name your project and write your code

Save and run your code.

Save and run your code

If successful, the execution log will confirm completion once the code is run.

You’ll then see the function for importing your Outreach data into Google Sheets displayed as a menu option on your spreadsheet.

However, if it doesn’t execute as expected, you’ll need to revisit and debug your code.

This method of importing Outreach data into Google Sheets is suitable for those with coding expertise, a skill set your team may not possess.

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Seamlessly Export Outreach Data Into Google Sheets With Coefficient

Coefficient offers the best and easiest way to pull your Outreach data into Google Sheets with its no-code solution, intuitive interface, and automations.

Ditch the manual, time-consuming, and error-prone exporting process. Get started with Coefficient for free to explore how it can transform your data exporting, analysis, and reporting processes.

Connect Outreach to Your Sheet Instantly

Try the Spreadsheet Automation Tool Over 300,000 Professionals are Raving About

Tired of spending endless hours manually pushing and pulling data into Google Sheets? Say goodbye to repetitive tasks and hello to efficiency with Coefficient, the leading spreadsheet automation tool trusted by over 300,000 professionals worldwide.

Sync data from your CRM, database, ads platforms, and more into Google Sheets in just a few clicks. Set it on a refresh schedule. And, use AI to write formulas and SQL, or build charts and pivots.

Julian Alvarado Content Marketing
Julian is a dynamic B2B marketer with 8+ years of experience creating full-funnel marketing journeys, leveraging an analytical background in biological sciences to examine customer needs.
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