How to Import Prepayments Data from Xero into Excel

Tracking prepayments in Xero is crucial for accurate financial reporting. But exporting this data to Excel manually is time-consuming and error-prone.

What if your prepayments data could flow directly into your spreadsheets?

This guide shows you how to import Xero Prepayments data into Excel using Coefficient.

Step-by-step guide to importing Xero Prepayments into Excel

Step 1: Install Coefficient and connect to Xero

First, you’ll need to install the Coefficient add-in for Excel:

1. Open Excel
2. Go to the Insert tab
3. Click Get Add-ins
4. Search for “Coefficient” and install it
5. Once installed, click the Coefficient icon in your ribbon to open the sidebar
6. Click “Import Data” in the sidebar

Now connect to your Xero account:

1. Select “Xero” from the list of connectors
2. Log in with your Xero credentials when prompted
3. Authorize Coefficient to access your Xero data

Step 2: Import Prepayments data

With Xero connected, you can now import your Prepayments data:

1. In the Coefficient sidebar, select “Import from Objects”
2. Browse or search for “Prepayments” in the objects list
3. Select the columns you want to import (Amount, Date, Reference, etc.)
4. Apply any filters if needed (date range, status, etc.)
5. Click “Import” to bring the data into your Excel spreadsheet

Your Prepayments data will now appear in your Excel worksheet, ready for analysis.

Step 3: Set up auto-refresh (optional)

Keep your Prepayments data fresh with automatic updates:

1. Click on any cell in your imported data
2. Open the Coefficient sidebar
3. Click “Schedule Refresh”
4. Choose your preferred frequency (hourly, daily, weekly)
5. Set the specific time and days for updates
6. Click “Save” to activate the auto-refresh

Now your Xero Prepayments data will update automatically according to your schedule, ensuring you always have the most current information in your Excel spreadsheets.

Available Xero data in Coefficient

Frequently Asked Questions

Take control of your financial data

Importing Xero Prepayments data into Excel doesn’t have to be a manual chore. With Coefficient, you can create a direct connection that keeps your financial data fresh and accurate.

This approach eliminates the tedious export-import cycle and reduces the risk of errors. Your prepayments data flows seamlessly into Excel, ready for analysis and reporting.

Finance teams can build more sophisticated models and reports using live Xero data. Automated refreshes ensure everyone works with the most current information.

The days of stale financial data are over. Coefficient bridges the gap between your accounting system and your analysis tools, giving you the best of both worlds.

Try Coefficient todayReady to streamline your financial reporting?and transform how you work with Xero data in Excel.