How to Import Balance Sheet Report from Xero into Google Sheets

Financial teams need accurate balance sheet data to make sound decisions. But exporting from Xero and manually updating spreadsheets wastes time and creates errors.

A direct connection between Xero and Google Sheets solves this problem.

This guide shows you how to import your Xero Balance Sheet Report into Google Sheets using Coefficient.

How to import your Xero Balance Sheet Report into Google Sheets

Follow these simple steps to get your Xero Balance Sheet data flowing into Google Sheets.

Step 1: Install Coefficient and connect to Xero

1. Open Google Sheets and create a new spreadsheet
2. Click on Extensions > Add-ons > Get add-ons
3. Search for “Coefficient” and install it from Google Workspace Marketplace
4. Once installed, open the Coefficient sidebar by clicking Extensions > Coefficient > Launch
5. In the sidebar, click “Import Data”

1. Select “Xero” from the list of available connectors under Finance & Accounting
2. Follow the authentication prompts to connect your Xero account

Step 2: Import the Balance Sheet Report

1. After connecting to Xero, select “Import from Reports”
2. Browse or search for “Balance Sheet Report” from the available reports
3. • Select the date range (current month, quarter, year, etc.)
   • Choose comparison periods if needed
   • Select tracking categories if applicable
   Configure your report parameters:
4. Click “Import” to bring your Balance Sheet data into Google Sheets

Your Balance Sheet Report will now appear in your Google Sheet with all accounts, balances, and subtotals exactly as they appear in Xero.

Step 3: Set up auto-refresh for real-time data

1. With your imported data selected, click the “⋮” (three dots) menu in the Coefficient sidebar
2. Select “Schedule Refresh”
3. • Hourly: For near real-time financial monitoring
   • Daily: Perfect for daily financial reviews
   • Weekly: Ideal for weekly reporting cycles
   • Monthly: Great for month-end closing processes
   Choose your preferred refresh frequency:
4. Set the specific time for refreshes to occur
5. Click “Save” to activate your auto-refresh schedule

Now your Balance Sheet data will update automatically according to your schedule, ensuring you always have the most current financial information for analysis and reporting.

Customize your Balance Sheet Report

Once your data is in Google Sheets, you can enhance it in ways not possible in Xero:

• Create custom calculations and financial ratios
• Build visualizations like charts and graphs
• Combine with data from other sources for comprehensive reporting

The power of spreadsheet formulas combined with live Xero data gives you unlimited flexibility for financial analysis.

Take control of your financial reporting

Importing your Xero Balance Sheet Report into Google Sheets with Coefficient transforms how you work with financial data. No more manual exports, outdated information, or time-consuming updates.

The live connection ensures your balance sheet always reflects the current state of your business. Automatic refreshes eliminate the tedious work of updating reports for meetings or month-end reviews.

With your financial data in Google Sheets, you gain powerful analysis capabilities beyond what’s possible in Xero alone. Create custom calculations, visualize trends, and combine with other business data for comprehensive insights.

Plus, Coefficient’s automation features let you schedule report distribution, set up alerts, and ensure stakeholders always have access to the latest financial information.

Try Coefficient todayReady to streamline your financial reporting process?and see how easy it is to connect your Xero Balance Sheet Report to Google Sheets.