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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
HubSpot’s contact import validation errors for incorrect state codes force you into manual, row-by-row correction that becomes overwhelming with large datasets. Common issues include non-standard abbreviations like “CALIF” for California and case sensitivity problems.
Here’s how to systematically resolve state code validation errors and prevent future import failures.
Resolve state code validation errors using Coefficient
CoefficientHubSpotHubSpottransforms painful validation error resolution into an efficient, automated workflow. Export failed import data, apply bulk corrections using pattern recognition, then re-import toorwith proper state codes.
How to make it work
Step 1. Export failed import data for analysis.
Use Coefficient to pull problematic contact records into a spreadsheet where you can analyze error patterns. This gives you access to all failed records in a format suitable for bulk correction instead of individual fixes.
Step 2. Identify and categorize error patterns.
Use dynamic filtering to group common state code issues: non-standard codes (“CALIF” → “CA”), case problems (“ca” → “CA”), old abbreviations (“MASS” → “MA”), and typos (“AZ ” → “AZ”). This systematic approach targets specific error types.
Step 3. Create smart lookup tables for corrections.
Build comprehensive lookup tables that handle multiple variations automatically: “CALIF”, “CAL”, “Calif”, and “California” all convert to “CA”. Include case normalization and trim functions to remove extra spaces and formatting characters.
Step 4. Apply bulk correction formulas.
Use enhanced VLOOKUP formulas that handle variations: =UPPER(TRIM(VLOOKUP(UPPER(TRIM(B2)),ErrorLookup,2,FALSE))). This corrects case sensitivity, removes extra spaces, and converts non-standard abbreviations simultaneously.
Step 5. Validate corrections before re-import.
Set up conditional formatting to highlight any remaining unmatched entries. Use data validation rules to ensure all corrected state codes meet HubSpot’s exact requirements before attempting another upload.
Prevent future validation errors
Start resolvingThis systematic approach addresses both immediate error resolution and long-term error prevention. Create reusable correction templates and pre-import validation workflows to catch state code issues before they reach HubSpot.validation errors efficiently with Coefficient.
