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HubSpot forces you to fix contact import validation errors one record at a time, turning large contact uploads into hours of tedious manual work. This row-by-row approach becomes overwhelming when dealing with hundreds of contacts.
Here’s how to resolve multiple import errors simultaneously using bulk correction techniques.
Resolve import errors in bulk using Coefficient
CoefficientHubSpotHubSpoteliminates the bottleneck of individual error correction by letting you fix entire columns of problematic data with single formulas. Export your failed import data, apply batch corrections, then re-import toor.
How to make it work
Step 1. Export your problematic contact data.
Use Coefficient to pull the failed import records into a spreadsheet. This gives you access to all the problematic data in a format where you can apply bulk corrections instead of fixing individual records in HubSpot’s interface.
Step 2. Identify and group error types.
Use dynamic filtering to categorize errors: state code issues, phone number formatting problems, invalid email addresses, or missing required fields. This lets you apply targeted fixes to each error category rather than addressing problems randomly.
Step 3. Apply bulk correction formulas.
Fix entire columns simultaneously: use VLOOKUP for state code standardization (California → CA), PROPER function for name formatting, and regex patterns for phone number consistency. One formula can correct hundreds of contacts instantly.
Step 4. Validate corrections before re-import.
Set up data validation rules to catch any remaining formatting issues. Use conditional formatting to highlight potential problems so you can verify all corrections meet HubSpot’s requirements before attempting another upload.
Step 5. Re-import cleaned data using Coefficient.
Export the corrected contact data directly to HubSpot using Coefficient’s INSERT functionality. Since you’ve resolved errors in bulk, the import should complete without validation failures.
Turn hours into minutes
Start fixingThis approach reduces hours of manual error correction to minutes of automated processing. Instead of fixing contacts individually, you solve entire categories of problems with single formulas.import errors efficiently with Coefficient.
