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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
NetSuite’s native reports often don’t clearly show remaining balances for partially paid invoices, requiring manual calculations or complex saved searches to get accurate payment tracking.
Here’s how to extract partially paid invoices with automatic remaining balance calculations that update as new payments are received.
Track partial payments with automated balance calculations using Coefficient
Coefficient excels at extracting partially paid invoices from NetSuite with accurate remaining balance calculations, eliminating the need for manual balance tracking or complex saved searches.
How to make it work
Step 1. Connect NetSuite to your Excel workbook.
Install Coefficient and complete the OAuth authentication process. Your NetSuite admin will deploy the RESTlet script for secure data access.
Step 2. Use SuiteQL Query for precise partial payment tracking.
Create a query to identify partially paid invoices: SELECT t.entity, t.tranid, t.amount, t.amountremaining, (t.amount – t.amountremaining) as amount_paid, t.duedate, t.status FROM transaction t WHERE t.type = ‘Invoice’ AND t.amountremaining > 0 AND t.amountremaining < t.amount
Step 3. Include payment history and aging details.
Add fields for payment terms, customer notes, and collection information. You can also calculate aging based on the original due date rather than payment dates for more accurate collections tracking.
Step 4. Set up automated balance updates.
Configure daily or weekly refreshes so remaining balances automatically update as new payments are received. This eliminates manual recalculation and ensures current payment status.
Step 5. Create Excel formulas for enhanced analysis.
Use the remaining balance data with Excel formulas for aging calculations, payment percentage analysis, and collection priority scoring. The live data integrates seamlessly with your existing Excel calculations.
Eliminate manual balance calculations
This approach provides current partial payment status without manual intervention while integrating with Excel formulas for comprehensive collections management. Start tracking partial payments automatically today.
