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NetSuite’s file cabinet storage costs can quickly spiral out of control, especially for growing businesses with extensive document requirements. Google Drive integration offers a cost-effective alternative that maintains file accessibility while dramatically reducing expenses.
This comprehensive approach typically reduces file storage costs by 70-90% while improving file organization and maintaining compliance requirements.
Build a cost-effective file storage alternative using Coefficient
Coefficient offers a comprehensive solution for avoiding expensive NetSuite file storage costs by creating an intelligent Google Drive integration system. You’ll maintain file accessibility while dramatically reducing storage expenses through strategic external file reference management.
How to make it work
Step 1. Analyze your current storage costs.
Use Coefficient to import NetSuite file cabinet usage data and create cost comparison models in Google Sheets. Track current storage consumption, monthly fees, and projected costs versus Google Drive’s significantly lower storage rates to quantify potential savings.
Step 2. Plan your file migration strategy.
Import all NetSuite records containing file attachments using Coefficient’s Records & Lists functionality. Create migration priority lists based on file sizes, access frequency, and storage costs to systematically move files to Google Drive in order of impact.
Step 3. Implement your reference system.
Build a master file reference database using Coefficient’s automated data imports. Replace expensive NetSuite file cabinet storage with Google Drive links stored in custom NetSuite fields, maintaining file accessibility without ongoing storage fees.
Step 4. Set up automated link management.
Configure Coefficient’s scheduled refreshes to maintain current NetSuite record data while your spreadsheet manages Google Drive file organization. This ensures file references stay accurate as records are updated or created, maintaining system integrity.
Step 5. Track ROI and compliance.
Create dashboard reports showing monthly storage cost savings, file migration progress, and system efficiency metrics. Use Coefficient to generate audit reports showing which records have external file references, ensuring regulatory compliance while avoiding NetSuite’s premium storage pricing.
Start saving on storage costs immediately
This approach typically reduces file storage costs by 70-90% while improving file organization and accessibility through strategic NetSuite Google Drive integration. You’ll maintain compliance while eliminating expensive file cabinet fees. Calculate your savings with Coefficient today.
