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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
HubSpot’s native export functionality caps activity data at 90 days, which severely limits your ability to analyze long-term trends, track historical performance, or create comprehensive reports that span months or years.
Here’s how to bypass this limitation and extract your complete activity history for thorough CRM analysis.
Export unlimited historical activities using Coefficient
Coefficient connects directly to HubSpot’s API, completely bypassing the 90-day export restriction. You can pull activity data from any date range, set up custom filters with advanced logic, and schedule regular imports to maintain both current and historical records.
How to make it work
Step 1. Connect HubSpot and create an Activities import.
Open your spreadsheet and launch Coefficient from the sidebar. Select HubSpot as your data source, then choose “Activities” as your import object. This gives you access to all activity types including calls, emails, meetings, and tasks.
Step 2. Set up custom date range filters.
In the filter section, add “Activity Date >= YYYY-MM-DD” where you specify your desired start date. For example, “Activity Date >= 2022-01-01” pulls all activities from January 1, 2022 forward. You can combine this with an end date filter using AND logic for specific time periods.
Step 3. Configure dynamic filtering for flexible date ranges.
Reference a spreadsheet cell in your filter criteria like “Activity Date >= A1” where cell A1 contains your start date. This lets you change the date range without rebuilding the entire import, making it easy to pull different historical periods as needed.
Step 4. Schedule regular imports and snapshots.
Set up automated refreshes (daily, weekly, or monthly) to capture new activities while maintaining your historical data. Enable snapshots to preserve historical records even as your main import updates with fresh data.
Access your complete activity history
With this approach, you’ll have unrestricted access to your CRM’s complete activity history, enabling comprehensive analysis and reporting that spans your entire business timeline. Start extracting your historical activity data today.
