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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
HubSpot’s standard export often excludes inactive or archived contacts by default, making it difficult to get a complete database backup.
Here’s how to export your entire contact database including all inactive and archived contacts for comprehensive historical analysis and data migration.
Access your complete contact database using Coefficient
CoefficientHubSpotHubSpotprovides comprehensive access to your entirecontact database, including archived contacts. While deleted contacts can’t be retrieved, you can access all other contact records regardless of their status in.
How to make it work
Step 1. Set up your HubSpot connection.
Install Coefficient in your spreadsheet application and connect your HubSpot account through the “Connected Sources” menu. This establishes direct API access to all your contact data.
Step 2. Create a comprehensive contact import.
Select “Import from HubSpot” and choose the Contacts object. In the field selection, make sure to include status-related fields so you can see which contacts are active, inactive, or archived.
Step 3. Configure filters to include all contact statuses.
Use Coefficient’s filtering options to specifically include contacts based on their status. You can set up filters to pull all contacts regardless of their active/inactive/archived status, or create separate imports for different status types.
Step 4. Use dynamic filtering for flexible criteria.
Set up dynamic filters that reference spreadsheet cells containing status criteria. This lets you easily change which contact types to include without recreating the import.
Step 5. Import with full property data.
Run the import to pull all contacts with their complete property data and associations with other HubSpot objects. This gives you a complete picture of your contact database for backups, migrations, or compliance reporting.
Get complete database visibility for better analysis
Start usingThis comprehensive approach is valuable for database backups, historical analysis including churned customers, compliance reporting, and data reconciliation between systems.Coefficient to access your complete contact database.
