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Address validation and formatting is critical for contact imports, but static Excel templates can’t handle the complexity of international address formats, postal code validation, and multi-field address structures that different CRMs require.
Here’s how to ensure proper address formatting and validation without the guesswork of template-based imports.
Validate contact addresses using Coefficient
Coefficient’sexport validation features check address formatting before submission to your CRM, preventing common bulk upload failures related to incomplete or improperly formatted address data.
HubSpotFor international B2B contacts,integration can validate that US addresses include proper ZIP+4 codes while European addresses use correct postal code formats, eliminating the need for multiple region-specific template versions.
How to make it work
Step 1. Import existing contacts to understand address field structure.
Pull current contacts with complete addresses to see exactly how your CRM structures address components (street, city, state, postal code, country). This reveals the required field layout and formatting standards.
Step 2. Set up address validation rules in Excel.
Create data validation for address components including postal code format checking, state abbreviation validation, and required field completion. Use conditional formatting to highlight incomplete or potentially invalid addresses.
Step 3. Structure addresses using multi-field format.
Organize address data into separate columns for each component rather than single address fields. This allows for better validation and ensures compatibility with CRM address field structures.
Step 4. Configure conditional export for address completeness.
Set up export conditions that only submit contacts with complete, validated addresses. Use formulas to check that all required address components are present and properly formatted before export.
Step 5. Validate international address formats.
For international contacts, ensure postal codes match regional formats and country fields use standardized codes. Coefficient’s validation adapts to different international address requirements automatically.
Import contacts with validated addresses
Get startedComprehensive address validation ensures higher success rates for contact imports while maintaining data quality standards across international formats.with error-free address imports today.
