Category: Excel

Salesforce provides no native folder-level permissions matrix view, requiring administrators to manually check each folder’s sharing settings individually through Setup > Sharing Settings.

Here’s how to create comprehensive permission matrices directly in your spreadsheet using automated data imports.

Create dynamic folder permission matrices using Coefficient

Coefficientsolves this by creating comprehensive permission matrices with automated updates. You get consolidated matrix views, historical tracking of permission changes, and powerful export capabilities for permission data.

How to make it work

Step 1. Import folder data for reports and dashboards.

SalesforceConnect tousing SOQL:. This gives you the complete list of folders to analyze.

Step 2. Import permission data and user mappings.

Get permission details with:. Then import user/profile mappings:for complete visibility.

Step 3. Create dynamic permission matrices using pivot tables.

Use your spreadsheet’s PIVOT table functionality and Coefficient’s formula auto-fill to create dynamic permission matrices. Cross-reference folder IDs with permission data and user information.

Step 4. Apply conditional formatting to visualize access levels.

Use conditional formatting to highlight different access levels (Read, Edit, Manage). Create filterable, sortable views of all folder permissions with color coding for quick identification of permission patterns.

Eliminate manual permission auditing with automated matrices

Build yourThe resulting matrix provides filterable, sortable views of all folder permissions with automated updates through Coefficient’s scheduling features.automated permission matrix today.

SalesforceExcluding zero-dollar opportunities from net new account analysis is particularly challenging inbecause these records often represent placeholder opportunities, test data, or incomplete records that skew reporting accuracy. Native filtering struggles with this nuanced data cleanup requirement.

Here’s how to build cleaner net new account reports by filtering out zero-dollar opportunities at the source and creating quality control measures.

Clean up your data with Coefficient

CoefficientSalesforceprovides superior data handling for this common net new accountsreporting challenge by letting you filter out problematic data before analysis.

How to make it work

Step 1. Import clean data at the source.

Use Coefficient’s filtering capabilities to exclude Amount = 0 or null values during import. Use “From Objects & Fields” with Amount > 0 filter, or custom SOQL:

Step 2. Set up dynamic amount criteria.

Create dynamic filtering by pointing to a cell containing your minimum amount threshold. This allows easy adjustment without re-importing data when your qualification criteria change.

Step 3. Identify accounts with only zero-dollar opportunities.

Use formulas to flag accounts that only have zero-dollar opportunities for data quality review:

Step 4. Build refined net new calculation.

Create comprehensive logic that considers both amount and stage criteria:

Step 5. Create quality control dashboard.

Build a secondary analysis showing excluded accounts for data quality review, so you can identify patterns in your zero-dollar opportunity creation.

Get more accurate net new account identification

Start cleaningThis approach ensures more accurate net new account identification by eliminating data quality issues that commonly affect Salesforce opportunity amount criteria reporting.up your account reports today.

Calculating effective permissions across multiple permission sets is extremely complex in Salesforce, as permissions can be additive across profiles, permission sets, sharing rules, and role hierarchies with no native calculator available.

Here’s how to simplify this through automated permission aggregation and spreadsheet analysis capabilities.

Calculate effective permissions automatically using Coefficient

Coefficientsimplifies effective permission calculation through automated permission aggregation. You can import all permission sources using comprehensive SOQL queries and create effective permission matrices with permission source attribution.

How to make it work

Step 1. Import all permission sources with comprehensive queries.

SalesforceConnect toand import profile permissions:. Then get permission set assignments:

Step 2. Get folder sharing permissions.

Import folder-level access:. This captures sharing rule permissions that might grant access beyond profile and permission set settings.

Step 3. Create additive permission calculations using spreadsheet formulas.

Use Coefficient’s formula auto-fill to create IF/OR formulas that determine the highest permission level across sources. Build VLOOKUP combinations to cross-reference user assignments and conditional logic for permission inheritance rules.

Step 4. Build effective permission matrices.

Create user-specific effective permissions across all reports with permission source attribution (Profile vs Permission Set vs Sharing). Calculate access level results showing Read/Edit/Manage effective rights for each user-report combination.

Step 5. Apply dynamic filtering and schedule updates.

Use dynamic filtering to analyze specific users or permission combinations. Schedule automated updates to maintain current effective permission calculations as permission assignments change.

Get comprehensive effective permission visibility

Salesforce’sStart calculatingThis provides comprehensive effective permission visibility that’s impossible throughnative interface, eliminating hours of manual permission checking.your effective permissions today.

Creating employee lists based on aggregated timecard hours requires working around Salesforce’s inability to filter on calculated totals, since native reports and list views cannot reference timecard aggregations.

Here’s the most efficient method for generating and maintaining dynamic employee lists that update automatically with current timecard data.

Generate dynamic employee lists with automated timecard analysis using Coefficient

SalesforceCoefficientSalesforcecannot create reports that filter employees based on sum of their timecard hours, and list views on Employee objects cannot reference timecard aggregations.provides the most efficient method by integrating both employee data and timecard records from, then using spreadsheet functions to calculate totals and generate filtered lists that maintain current employee status with scheduled data refreshes.

How to make it work

Step 1. Import employee and timecard data.

Connect to both Salesforce User/Employee and Timecard objects using Coefficient. Join data on Employee ID to link timecards with employee information like name, department, manager, and contact details.

Step 2. Calculate weekly hours per employee.

Create weekly hour calculations using SUMIFS formulas:. This aggregates individual timecard entries into meaningful weekly totals for each employee.

Step 3. Filter and format the employee list.

Apply filters where calculated hours are less than 40 and add color-coding for different hour ranges (0-20, 20-30, 30-39 hours). Group by manager for targeted follow-up and include all relevant employee details for HR workflows.

Step 4. Automate list maintenance.

Schedule weekly refresh to update employee status automatically. Set up alerts when specific employees consistently fall below thresholds and integrate with email notifications for proactive management.

Build actionable employee tracking systems

Start creatingThis approach creates a dynamic, actionable employee list that updates automatically and provides comprehensive insights beyond what Salesforce native reporting can deliver.your automated employee tracking lists today.

Salesforce doesn’t provide a consolidated view for bulk report folder permissions export, forcing admins to manually navigate through Setup > Sharing Settings for each folder individually.

Here’s how to automate the entire process using custom SOQL queries that extract permission data directly into your spreadsheet.

Extract all report folder permissions automatically using Coefficient

Coefficientsolves this by leveraging custom SOQL queries to target permission objects like FolderShare, Report, and UserRole. This creates comprehensive permission matrices without the manual clicking through hundreds of user profiles.

How to make it work

Step 1. Connect to Salesforce and set up your permission query.

SalesforceIn Coefficient, choose “Custom SOQL Query” and connect to yourorg. Use this query to get folder-level permissions:

Step 2. Add user and profile details with a second query.

Create another import to get user information:. This lets you cross-reference permission assignments with actual user details and profile assignments.

Step 3. Build your permission matrix using spreadsheet formulas.

Use VLOOKUP formulas (auto-filled by Coefficient) to match UserOrGroupId from the permissions data with actual user names and profiles. Apply conditional formatting to visualize different access levels like Read, Edit, and Manage.

Step 4. Schedule automated refreshes for ongoing monitoring.

Set up hourly, daily, or weekly refresh schedules to maintain current permission data. Add Slack or email alerts to notify you when permission changes occur across your report folders.

Get centralized permission auditing that updates automatically

Start buildingThis approach eliminates manual permission checking and provides a schedulable audit solution that maintains current data automatically.your automated permission matrix today.

CloudAnswers authentication issues are blocking your automated report distribution, causing missed deadlines and frustrated partners who depend on consistent data delivery.

Here’s how to completely bypass CloudAnswers authentication bottlenecks by establishing an independent connection pathway that avoids the problems affecting CloudAnswers entirely.

Establish independent authentication pathway using Coefficient

CoefficientSalesforcecompletely bypasses CloudAnswers authentication issues by establishing an entirely separate connection pathway tothat avoids the authentication bottlenecks affecting CloudAnswers. This approach provides immediate relief while delivering equivalent or superior automated reporting capabilities.

While CloudAnswers struggles with profile-based authentication in MFA environments, Coefficient uses OAuth2 API authentication that operates independently of user profile permissions, eliminating the root cause of CloudAnswers’ failures.

How to make it work

Step 1. Set up alternative authentication method.

SalesforceConnect Coefficient tousing OAuth2 API authentication that operates independently of the user session dependencies causing CloudAnswers authentication timeouts and permission conflicts. This provides stable connections with automatic reauthorization to prevent authentication timeouts.

Step 2. Migrate your CloudAnswers reports.

Inventory all reports currently automated through CloudAnswers, then use Coefficient’s “From Existing Report” feature to recreate CloudAnswers functionality. Import any standard or custom object data that your automated workflows require.

Step 3. Configure equivalent scheduling and distribution.

Set up daily automation matching current CloudAnswers timing using Coefficient’s built-in scheduling engine. Configure automated email alerts to send reports directly to partners without relying on CloudAnswers’ problematic distribution system, with multiple trigger options including scheduled times, new data, or value changes.

Step 4. Test and transition safely.

Verify email alerts reach intended recipients and test partner distribution workflows. Run both systems briefly in parallel to ensure continuity before CloudAnswers decommission, maintaining business operations during the transition period.

Eliminate authentication problems permanently

Bypass these authentication issuesThis approach provides immediate relief from CloudAnswers authentication problems while delivering superior automated reporting capabilities that maintain organizational security requirements.and establish reliable automated reporting that works consistently.