)
Written by
Table of Contents
“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
Yes, you can upload multiple vendor bills from spreadsheets directly into QuickBooks through batch processing capabilities that overcome QuickBooks ‘ native limitations for multi-record imports.
This guide shows you how to process dozens or hundreds of vendor bills in a single operation while maintaining accuracy and proper bill structure.
Upload multiple vendor bills simultaneously using Coefficient
Coefficient enables bulk bill creation from spreadsheets through batch processing that handles complex multi-record imports. Unlike QuickBooks’ native import which often requires individual bill entry or fails with complex batch files, Coefficient processes multiple vendor bills simultaneously from your spreadsheet data.
How to make it work
Step 1. Organize your spreadsheet data for bulk processing.
Structure your spreadsheet with each row representing a complete bill record including vendor, date, amounts, and expense account allocations. For multi-line bills, use multiple rows with the same vendor and bill identifier to maintain proper bill relationships.
Step 2. Set up Coefficient connection.
Connect Coefficient to your QuickBooks account to enable the bulk upload functionality. This establishes the secure data pathway needed for batch bill creation.
Step 3. Configure batch INSERT operations.
Use Coefficient’s INSERT export action to create dozens or hundreds of vendor bills in a single operation. The system handles multi-line bill relationships between header information (vendor, bill date, terms) and line-item details (accounts, amounts, descriptions) across multiple spreadsheet rows.
Step 4. Preview and validate before upload.
Coefficient provides a preview of all vendor bills to be created, highlighting any data validation issues like missing vendors, invalid account codes, or formatting problems that would cause QuickBooks import errors. This prevents failed uploads and cleanup work.
Step 5. Execute bulk upload with results tracking.
Process your entire batch with automatic status tracking. Coefficient adds status columns to your spreadsheet showing successful bill creation confirmations, QuickBooks URLs for each new bill, and error details for any failed records.
Step 6. Set up scheduled bulk uploads (optional).
Configure automated schedules to push vendor bill batches from your spreadsheet to QuickBooks at specific intervals, enabling hands-off accounts payable automation for recurring vendor bill processing workflows.
Eliminate tedious bill entry processes
This spreadsheet bulk upload approach eliminates the tedious one-by-one bill entry process while providing better error handling than QuickBooks’ native bulk import tools. Start automating your vendor bill uploads today.
