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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
While true real-time synchronization isn’t available through any HubSpot integration due to API limitations, you can achieve near real-time capabilities that far exceed HubSpot’s complete lack of automated sync options.
Here’s how to set up the closest alternative to real-time sync while maintaining data integrity and eliminating manual intervention.
Near real-time sync capabilities using Coefficient
CoefficientHubSpotprovides near real-time capabilities through high-frequency scheduled exports, whileoffers no automated sync capabilities for external spreadsheets.
How to make it work
Step 1. Configure high-frequency scheduled exports.
Set up exports to run every hour, providing near real-time synchronization that’s significantly faster than manual update processes. This is the closest to real-time sync available while respecting HubSpot’s API limitations.
Step 2. Implement trigger-based sync options.
Set up cell value change alerts that provide immediate notification of data updates. Add on-sheet buttons for immediate export triggers when urgent updates are needed, and use conditional export logic to only sync rows where changes have occurred.
Step 3. Optimize sync performance.
Configure “Append New Data” to only process newly added rows, reducing sync time. Set up selective field updates to update only modified contact properties rather than full record overwrites, and handle multiple contact updates efficiently in single export operations.
Step 4. Set up change tracking and monitoring.
Use timestamps and version tracking in your spreadsheet to identify recent changes. Configure automated alerts when sync operations complete or encounter issues and maintain audit trails of sync activities for compliance and troubleshooting.
Step 5. Implement hybrid workflow approach.
Combine scheduled hourly exports for routine updates with manual triggers for urgent changes. Use Coefficient’s sidebar for immediate export execution when real-time sync is critical and implement data validation to ensure sync quality at high frequencies.
Get as close to real-time as HubSpot allows
Set upThis approach provides the closest alternative to real-time sync available while maintaining data integrity and eliminating HubSpot’s limitation of requiring manual intervention.your near real-time sync with Coefficient today.
