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Several QuickBooks Online standard reports accessible via API can provide similar data to Transaction List By Account, though each has specific limitations. The General Ledger Report offers the closest substitute with transaction-level detail organized by account.
Here are the best substitute reports and how to optimize them for Transaction List By Account functionality.
Primary substitute reports and their optimization
The QuickBooks API provides access to these substitute reports:
- General Ledger Report: Closest substitute with transaction-level detail organized by account, but limited native sorting capabilities
- Transaction List Report: Shows all transactions but lacks account-specific organization
- Account List Report: Provides account structure for mapping but lacks transaction detail
Coefficient optimizes these standard reports by adding enhanced filtering and data combination capabilities that overcome native API limitations.
How to make it work
Step 1. Import General Ledger Report as your primary data source.
Start with the General Ledger Report from QuickBooks since it provides the most similar structure to Transaction List By Account. This gives you transaction-level detail organized by account.
Step 2. Apply advanced filtering using AND/OR logic.
Use Coefficient’s enhanced filtering to segment the General Ledger data by specific accounts. This overcomes the limited filtering options in QuickBooks’ native API and creates account-specific views.
Step 3. Combine multiple standard reports for comprehensive data.
Import Transaction List and Account List reports simultaneously to supplement your General Ledger data. Coefficient can combine these reports in your spreadsheet for a more complete view than any single report provides.
Step 4. Set up automatic data sorting and organization.
Configure automatic sorting by account name or transaction date to improve data usability. This addresses the limited sorting capabilities in QuickBooks’ API responses.
Step 5. Handle large datasets with incremental date ranges.
When you hit the 400,000 cell limit for report API responses, set up multiple imports with incremental date ranges. Coefficient can automate this process to work around API constraints.
Get better Transaction List By Account data from standard reports
The General Ledger report provides the best Transaction List By Account substitute when enhanced with advanced filtering and organization. This approach gives you more flexibility than the missing custom reports API would have provided. Start optimizing your QuickBooks standard reports today.
