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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
You can connect QuickBooks Online expense data directly to Google Sheets variables without downloading and uploading CSV files, creating dynamic expense analysis that updates automatically.
This eliminates the manual export process while transforming static expense reporting into variable-driven analysis that maintains data integrity.
Create persistent QuickBooks expense connections for variable analysis
Coefficient establishes direct connections between QuickBooks Online and Google Sheets, eliminating manual exports entirely. The connection imports specific expense accounts or categories as discrete variables that update automatically on your chosen schedule.
You can convert imported expense data into named ranges, creating reusable variables like MonthlyRent or TotalUtilities that maintain all dependent formulas and calculations during updates.
How to make it work
Step 1. Set up the persistent QuickBooks connection.
Install Coefficient in Google Sheets and authorize the QuickBooks Online connection using admin credentials. This creates a lasting connection that doesn’t require repeated logins or file management.
Step 2. Import expense data as variables.
Select specific expense accounts using Coefficient’s field selector. Import individual expense account balances as discrete variables, pull transaction-level detail for granular analysis, or create filtered imports for specific vendors or departments.
Step 3. Create named ranges for reusable variables.
Convert imported expense data into Google Sheets named ranges: MonthlyRent references the rent expense total, TotalUtilities sums all utility accounts, Q1_Marketing captures filtered marketing expenses for the quarter.
Step 4. Configure automatic variable updates.
Set refresh schedules so these variables update automatically without any manual intervention. Variables update in place, maintaining all existing spreadsheet formatting and dependent formulas.
Start using live QuickBooks expense variables
Automated expense variable connections eliminate file management overhead while enabling multi-user access without sharing QuickBooks credentials. Connect your QuickBooks expense data to Google Sheets variables today.
