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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
Sync frequency directly impacts data freshness and system performance. Too frequent syncs hit API rate limits and slow down NetSuite, while infrequent syncs leave teams working with outdated employee information.
Here’s how to optimize employee data sync frequency based on your organization’s change patterns and NetSuite’s technical constraints.
Optimize sync frequency using Coefficient’s intelligent scheduling
Coefficient provides flexible sync frequency optimization specifically designed for NetSuite’s API limitations and employee data update patterns, ensuring reliable synchronization without system overload.
How to make it work
Step 1. Choose appropriate automated scheduling based on change frequency.
Use hourly refresh for high-change environments like onboarding periods or organizational restructuring. Set daily refresh for standard employee directory maintenance with regular hiring and role changes. Configure weekly refresh for stable organizations with minimal employee changes. Scheduling is timezone-based on the user who configured the task.
Step 2. Manage API rate limits with built-in optimization.
Coefficient automatically handles NetSuite’s 15 simultaneous RESTlet API calls base limit plus 10 additional calls per SuiteCloud Plus license. Intelligent batching prevents API rate limit violations during large employee data syncs. Manual refresh options provide immediate updates when needed without disrupting scheduled syncs.
Step 3. Optimize data volume for improved sync performance.
Use limit controls to manage sync performance when working with large employee databases. Apply filtering with AND/OR logic to sync only changed or relevant employee records. Field selection reduces data transfer volume and improves sync speed. The 100,000 row limit on SuiteQL queries accommodates enterprise-scale employee databases.
Step 4. Monitor performance with real-time validation.
Test sync speed and data accuracy using the real-time preview functionality before scheduling. Use the “Refresh Preview” button to validate performance changes after configuration updates. Automatic RESTlet script update notifications prevent performance degradation from outdated scripts.
Step 5. Implement optimization best practices for your environment.
Filter for active employees only to reduce unnecessary data transfer and improve sync speed. Schedule syncs during off-peak hours to minimize NetSuite system impact. Use department or subsidiary filtering for targeted employee data updates. Combine multiple employee data needs into single imports to reduce API calls.
Step 6. Handle sync failures with error handling and retry logic.
Built-in error handling and retry logic manage failed sync attempts automatically. Performance monitoring identifies sync issues before they impact data availability. Manual refresh capability provides immediate troubleshooting when automated syncs encounter problems.
Balance data freshness with system performance
Intelligent sync frequency optimization ensures reliable employee data synchronization while respecting NetSuite’s technical constraints and maintaining Google Sheets performance. Start your free trial to optimize employee data sync frequency today.
