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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
You can build a live cash flow dashboard that updates automatically with current QuickBooks data. This gives you real-time financial visibility instead of static snapshots that require manual updates.
Here’s how to create a dynamic cash flow dashboard that refreshes continuously and combines multiple data sources for comprehensive financial tracking.
Create a live cash flow dashboard using Coefficient
Coefficient transforms QuickBooks’ static cash flow reports into dynamic dashboards with real-time data synchronization. You can combine the standard Cash Flow report with granular transaction data for deeper analysis and forward-looking projections.
How to make it work
Step 1. Import the standard Cash Flow report as your foundation.
Use the “From QuickBooks Report” method to pull in your existing Cash Flow report. This gives you the basic structure QuickBooks already calculates, including operating activities, investing activities, and financing activities sections.
Step 2. Supplement with real-time object data for detailed analysis.
Import Account, Invoice, Bill, and Payment objects using “Objects & Fields” imports. This granular data lets you see the individual transactions that make up your cash flow totals and create custom categorizations beyond QuickBooks’ standard groupings.
Step 3. Configure hourly refresh scheduling for live updates.
Set up automated refresh intervals to keep your dashboard current. Hourly refreshes work well for active cash flow monitoring, while daily updates suit most businesses. The refresh happens automatically without any manual intervention.
Step 4. Apply dynamic date-logic filters for automatic period capture.
Use filters like “current month” or “last 30 days” that automatically adjust their date ranges. This means your dashboard always shows relevant periods without manual date updates. You can also set up rolling quarterly or yearly views.
Step 5. Combine multiple data sources in unified dashboard tabs.
Create separate tabs for different cash flow components – bank accounts, accounts receivable, accounts payable. Link these together with formulas to build a comprehensive view that shows both current cash position and projected flows.
Step 6. Add custom segmentation using QuickBooks Class and Location data.
If you use Classes or Locations in QuickBooks, pull this data to segment cash flow by department, project, or business unit. This creates focused analysis that standard QuickBooks reports can’t provide.
Monitor cash flow in real time
A live cash flow dashboard gives you immediate visibility into your financial position for proactive decision-making. Instead of waiting for month-end reports, you can track cash movements as they happen. Start building your automated cash flow dashboard today.
