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HubSpot’s standard import often fails entire batches when email validation errors occur, requiring users to identify and fix issues manually before re-uploading all contact data.
Here’s how to handle email validation errors gracefully while continuing to process valid contacts without batch failures.
Enhanced email validation and error handling using Coefficient
CoefficientHubSpot’sprovides enhanced error handling capabilities for email validation that address significant limitations innative import process through conditional export logic and intelligent error management.
How to make it work
Step 1. Set up conditional export logic for email validation.
Use Coefficient’s conditional export feature to validate email formats before sending data to HubSpot. Set up formulas in your Google Sheets to check email validity and only export rows where validation passes.
Step 2. Configure error handling workflow.
Configure exports to skip rows with invalid emails rather than failing the entire batch. Use Coefficient’s alert system to receive notifications when validation errors occur and maintain a separate sheet or column to track failed validations for manual review.
Step 3. Implement pre-export validation setup.
Create validation formulas in adjacent columns to check email format compliance using functions like `=IF(ISEMAIL(A2),”Valid”,”Invalid”)`. Use conditional formatting to highlight problematic email addresses and reference validation columns in Coefficient’s conditional export settings.
Step 4. Enable advanced validation features.
Use dynamic filtering that points filter values to cells containing validation results. Set up automated retry logic with scheduled exports to automatically retry failed records after corrections, and integrate data cleanup using spreadsheet functions to standardize email formats before export.
Step 5. Set up alert and monitoring system.
Configure Slack and email alerts triggered by validation failures, set up automated notifications when email validation errors are detected, and use alert variables to provide specific details about failed records.
Process valid contacts while fixing email errors
Start handlingThis approach eliminates HubSpot’s limitation of all-or-nothing import processing and provides granular control over email validation handling.email validation errors intelligently with Coefficient’s conditional export system.
