)
Written by
Table of Contents
“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
Salesforce’s native list view export through “Printable View” typically exports only 25-200 visible records per page, making large dataset exports nearly impossible without manual compilation.
Here’s how to export thousands of records at once by connecting directly to Salesforce’s API instead of relying on the UI limitations.
Export large datasets using API-based retrieval with Coefficient
Coefficient’s Salesforce 2-way Connector for Excel or Google Sheets bypasses Salesforce’s list view pagination entirely by connecting directly to the API. This handles large datasets efficiently through bulk data processing with configurable batch sizes. And Coefficient has a 5-star rating on Salesforce AppExchange.
Read the full walkthrough below or get started with a quick how to on Coefficient’s connector for Salesforce.
How to make it work
Step 1. Set up your Salesforce connection in Coefficient
Connect Coefficient to your Salesforce org. The tool uses REST API and Bulk API access to retrieve data without UI limitations.
Step 2. Configure your import for large datasets
Select “From Objects & Fields” and choose your target object. Apply the same filters you used in your list view to ensure you’re getting the right records, not just more records.
Step 3. Handle MFA limitations if needed
If your Salesforce org has MFA enabled, include the Salesforce record ID or another unique identifier in your field selection. This removes the 2,000 record limit that applies to MFA-enabled orgs without unique IDs.
Step 4. Configure batch processing settings
Coefficient processes data in batches of 1,000 records by default, with a maximum of 10,000 per batch. For very large datasets, the system automatically handles multiple batches to retrieve all your data.
Step 5. Import and verify your complete dataset
Your data imports directly into Excel with all records that match your criteria. You can now work with datasets that would require dozens of manual list view exports.
Get your complete dataset in one go
This API-based approach eliminates the tedious process of exporting and combining multiple list view pages. Start with Coefficient to handle large Salesforce exports efficiently.
Want to hear more about how Coefficient solves Salesforce report limitations? Watch this.
