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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
CoefficientHubSpotprovides near real-timedata sync through multiple refresh mechanisms, though true real-time sync has limitations due to API constraints.
Here’s what refresh options are available and how to optimize your sync frequency for contacts and deals data.
Set up near real-time HubSpot sync with hourly updates
While true real-time sync is limited by HubSpot’s API rate limits (100 requests per 10 seconds) and Google Sheets processing capabilities, Coefficient optimizes within these constraints to provide the fastest practical sync speeds.
How to make it work
Step 1. Create separate imports for contacts and deals.
Set up individual imports for HubSpot contacts and deals objects, selecting specific properties like activity dates, deal stages, and contact lifecycle stages that change frequently.
Step 2. Configure hourly refresh schedules.
Set your imports to refresh every hour for time-sensitive data. This is the fastest automated refresh frequency available while maintaining API compliance and system performance.
Step 3. Enable manual refresh for immediate updates.
Use the sidebar refresh buttons or on-sheet refresh buttons when you need immediate updates for critical deal changes or new contact activity.
Step 4. Set up alerts for critical changes.
Configure Slack or email notifications to alert you when specific values change, like deal stage movements or high-value contact activities, so you know when fresh data arrives.
Optimize your sync frequency
Start syncingFor most business use cases, hourly automated refreshes provide sufficient data currency while maintaining optimal performance.your HubSpot data with Coefficient’s near real-time capabilities.
