Setting up automatic bank reconciliation between QuickBooks and Google Sheets

You can set up automatic bank reconciliation monitoring between QuickBooks and Google Sheets with real-time transaction tracking. While QuickBooks handles the actual reconciliation process, automated monitoring helps you track reconciliation status and identify discrepancies faster.

Here’s how to create automated reconciliation oversight that complements QuickBooks’ native reconciliation workflow with enhanced reporting and analysis capabilities.

Monitor bank reconciliation automatically using Coefficient

Coefficient enhances QuickBooks’ reconciliation process by providing automated monitoring and analysis of reconciliation status. This gives you continuous oversight of unreconciled items and reconciliation performance without replacing QuickBooks’ core reconciliation functionality.

How to make it work

Step 1. Import Account data focusing on bank accounts.

Use “Objects & Fields” to import Account objects, filtering specifically for bank account types. Set up automated refresh scheduling to monitor account balances continuously. This provides real-time visibility into cash positions across all bank accounts.

Step 2. Pull Transaction List data filtered by bank accounts.

Import detailed transaction data for your bank accounts using Transaction List imports. Filter by account type and reconciliation status to focus on unreconciled items. This gives you granular visibility into which transactions need attention.

Step 3. Use dynamic date-logic filters to capture unreconciled transactions.

Set up filters that automatically identify transactions that haven’t been reconciled within expected timeframes. Use filters like “older than 30 days” or “current month unreconciled” to highlight items requiring immediate attention.

Step 4. Import Deposit and Bill Payment objects for comprehensive tracking.

Pull Deposit and Bill Payment data to track all cash movements that impact bank reconciliation. This comprehensive view helps identify patterns in reconciliation delays and ensures no cash transactions are overlooked.

Step 5. Configure daily refreshes for reconciliation status monitoring.

Set up daily automated refreshes to maintain current reconciliation status. This ensures your monitoring dashboard reflects the most recent reconciliation work and newly imported bank transactions.

Step 6. Create variance tracking and reconciliation performance analysis.

Build formulas to calculate reconciliation timing patterns, identify frequently unreconciled transaction types, and track month-over-month reconciliation performance. This analysis helps improve reconciliation processes over time.

Step 7. Set up automated alerts for reconciliation exceptions.

Use conditional formatting and Google Sheets notifications to alert finance staff when reconciliation variances exceed thresholds or when accounts haven’t been reconciled within expected timeframes.

Improve reconciliation oversight

Automated reconciliation monitoring provides the oversight and analysis tools that enhance QuickBooks’ native reconciliation process. You get better visibility into reconciliation status and performance while maintaining QuickBooks’ proven reconciliation workflow. Set up your reconciliation monitoring system today.