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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
You can automate QuickBooks general ledger imports for monthly variance analysis, eliminating manual data extraction and formatting. This reduces variance analysis preparation time from hours to minutes while ensuring complete, current data.
Here’s how to set up automated GL imports that provide the detailed transaction data you need for thorough variance analysis.
Streamline GL imports using Coefficient
Coefficient automates QuickBooks general ledger data collection with comprehensive access to detailed transaction information. You can combine automated GL data imports with spreadsheet variance formulas to automatically calculate variances as new QuickBooks data flows in.
How to make it work
Step 1. Set up comprehensive GL data access.
Import detailed general ledger data using Coefficient’s General Ledger report connection or Objects & Fields method. Access specific accounts, date ranges, and transaction details including account classifications, departments, and transaction descriptions for thorough variance analysis.
Step 2. Configure automated monthly data collection.
Schedule GL data imports to refresh automatically at month-end or beginning of the following month. This ensures variance analysis templates always contain complete current and prior period data without manual QuickBooks data extraction.
Step 3. Manage multi-period data.
Configure imports to pull both current month and comparative period GL data like prior month and prior year simultaneously. This provides the historical data foundation necessary for meaningful variance analysis calculations in a single automated process.
Step 4. Preserve account-level detail.
Maintain detailed transaction-level information from QuickBooks GL while organizing data for variance analysis workflows. Keep account classifications, departments, and transaction descriptions that help explain variance causes during investigation.
Step 5. Set up exception reporting.
Use Coefficient’s filtering capabilities to automatically highlight accounts with significant variances based on predetermined thresholds. This streamlines the variance investigation process by focusing attention on accounts that need review.
Transform your variance analysis process
This automated approach ensures variance analysis is based on complete, current QuickBooks general ledger data without manual data compilation steps. Your monthly variance reviews become more efficient and accurate. Start automating your GL variance analysis today.
