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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
Apollo’s native workflows can’t trigger weekly data transfers to HubSpot automatically, leaving you stuck with manual exports and imports that eat up valuable time each week.
Here’s how to set up a completely automated system that handles your Apollo saved searches and pushes clean, filtered data to HubSpot contact lists every week.
Automate Apollo to HubSpot transfers using Coefficient
Coefficient bridges the gap between Apollo and HubSpot by using spreadsheets as a smart middleware layer. You can schedule weekly imports from Apollo, apply your existing deduplication rules, and automatically export qualified leads to HubSpot contact lists for sequence enrollment.
How to make it work
Step 1. Connect Apollo and set up scheduled imports.
In Coefficient’s Connected Sources menu, add your Apollo API connection. Create a scheduled import that pulls your saved search results weekly. Set the schedule for Sunday at 2 AM to avoid peak API usage times and ensure fresh data for Monday morning.
Step 2. Apply your deduplication and filtering rules.
Use Coefficient’s filtering system to replicate your existing Apollo workflow filters. You can apply up to 25 filters with AND/OR logic, plus add spreadsheet formulas for complex deduplication. For example: =IF(AND(Company_Size>50, NOT(VLOOKUP(Email,Existing_Contacts,1,FALSE))), “EXPORT”, “FILTER”)
Step 3. Configure automated HubSpot exports.
Set up scheduled exports to push your filtered leads directly to HubSpot contact lists. Use Coefficient’s Contact List Sync functionality to automatically add new contacts to specific lists that trigger your sequences. The export runs right after your filtering is complete.
Step 4. Monitor and maintain your automation.
Use Coefficient’s snapshot feature to preserve weekly data transfers for audit purposes. Set up email alerts to notify you if imports fail or data volumes vary significantly from normal patterns. You can always use the manual refresh button if you need immediate updates.
Set it and forget it lead generation
This automated approach eliminates manual Apollo exports while giving you better control over data quality than native integrations. Start your free trial to build your automated lead pipeline today.
