How to Import Transaction List Report from QuickBooks into Excel

Accessing your QuickBooks Transaction List report in Excel allows finance teams to analyze financial data more effectively and create custom reports that meet specific business needs.

Instead of manually exporting data that quickly becomes outdated, you can establish a live connection that automatically refreshes with the latest information.

Step-by-Step Guide to Importing QuickBooks Transaction List Report into Excel

Step 1: Install Coefficient and Connect to QuickBooks

To get started, you’ll need to install the Coefficient add-in for Excel:

1. Open Excel on your computer
2. Click on the Insert tab in the ribbon
3. Select Get Add-ins
4. Search for “Coefficient” in the Office Add-ins store
5. Click Add to install Coefficient
6. Once installed, the Coefficient sidebar will appear on the right side of your Excel window
7. Click on “Connect to QuickBooks” and follow the authentication prompts

Step 2: Import the Transaction List Report

Now that you’re connected to QuickBooks, you can import your Transaction List report:

1. In the Coefficient sidebar, click on “Import from…”
2. Select “QuickBooks” from the list of available connectors
3. Choose “Import from Reports” from the options
4. Browse or search for “Transaction List” in the reports list
5. Select the Transaction List report to proceed to the configuration screen

Step 3: Configure and Import Your Report

Now you can customize your Transaction List report before importing:

1. Set the date range for your transactions (e.g., Current Month, Last Quarter, Custom Range)
2. Apply any filters you need (by account, customer, vendor, etc.)
3. Select the columns you want to include in your Excel spreadsheet
4. Choose where in your spreadsheet you want the data to appear
5. Click “Import” to bring the Transaction List data into Excel

Step 4: Set Up Auto-Refresh (Optional)

To keep your Transaction List data up to date automatically:

1. Click on the imported data in your spreadsheet
2. In the Coefficient sidebar, click on “Auto-refresh”
3. Choose your preferred refresh frequency (hourly, daily, weekly)
4. Set specific times for the refresh to occur
5. Click “Save” to activate the auto-refresh schedule

With auto-refresh enabled, your Transaction List report will update automatically according to your schedule, ensuring you always have the most current financial data in your Excel spreadsheet.

Available QuickBooks Reports and Objects

Coefficient allows you to import various reports and objects from QuickBooks into Excel. Here’s a list of what’s available:

Frequently Asked Questions

Related Resources

Looking for more ways to work with QuickBooks data in spreadsheets? Check out these helpful resources:

• How to Connect QuickBooks to Excel– A comprehensive guide on connecting QuickBooks to Excel
• How to Connect QuickBooks to Google Sheets– Learn how to use QuickBooks data in Google Sheets
• Free QuickBooks Reports and Dashboards for Google Sheets– Access ready-to-use templates for QuickBooks data
• QuickBooks Excel Integration– Explore all the features of the QuickBooks Excel integration

By following this guide, you can easily import your QuickBooks Transaction List report into Excel and keep it updated automatically with Coefficient. This allows you to perform more advanced financial analysis and create custom reports tailored to your business needs, all while ensuring your data remains current and accurate.