How to Import Time Activity Data from QuickBooks into Google Sheets

Tracking time activities in QuickBooks is essential for billing clients accurately and monitoring team productivity. But analyzing this data directly in QuickBooks can be limiting.

By importing your Time Activity data into Google Sheets, you can create custom reports, visualize trends, and share insights with your team more effectively.

Step-by-Step Guide to Importing QuickBooks Time Activity Data

Step 1: Install Coefficient and Connect to QuickBooks

First, you’ll need to install the Coefficient add-on and connect it to your QuickBooks account:

1. Open your Google Sheet
2. Click on Extensions > Add-ons > Get add-ons
3. Search for “Coefficient” and install it from the Google Workspace Marketplace
4. Once installed, open Coefficient from the Extensions menu
5. In the Coefficient sidebar, click “Import Data”
6. Select “QuickBooks” from the list of available connectors
7. Follow the authentication prompts to connect your QuickBooks account

Step 2: Import Time Activity Data

Now that you’re connected, you can import your Time Activity data:

1. In the QuickBooks import menu, select “Import from Objects”
2. Browse or search for “Time Activity” in the objects list
3. Select the fields you want to import (e.g., Employee, Customer, Duration, Billable Status, etc.)
4. Apply any filters if needed (e.g., date range, specific employees, billable status)
5. Choose your destination in the spreadsheet
6. Click “Import” to bring your Time Activity data into Google Sheets

Step 3: Set Up Auto-Refresh (Optional)

To keep your Time Activity data current, set up an automatic refresh schedule:

1. Click on the Coefficient icon in your spreadsheet
2. Find your Time Activity import and click the three dots menu
3. Select “Configure Refresh”
4. Choose your preferred schedule (hourly, daily, weekly)
5. Set specific times or days for the refresh to occur
6. Click “Save” to activate your auto-refresh schedule

With auto-refresh enabled, your Time Activity data will always be up-to-date, ensuring accurate reporting and analysis without manual updates.

Available QuickBooks Data in Coefficient

Coefficient allows you to import various types of data from QuickBooks. Here’s what’s available:

Frequently Asked Questions

Ready to Streamline Your Time Activity Reporting?

By importing your QuickBooks Time Activity data into Google Sheets with Coefficient, you gain powerful analysis capabilities while maintaining data accuracy through automatic refreshes.

This approach allows you to create custom time tracking dashboards, analyze billable vs. non-billable hours, and share insights with your team—all without the manual export/import process that traditional methods require.

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