)
Written by
Table of Contents
“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
Manual exports from multiple QuickBooks accounts turn monthly consolidation into a time-consuming nightmare. You’re stuck downloading CSV files, copying data between spreadsheets, and hoping nothing breaks in the process.
Here’s how to set up automated consolidation that updates your spreadsheet without any manual exports or data entry.
Connect multiple QuickBooks instances directly to your spreadsheet using Coefficient
Coefficient eliminates the export-import cycle by connecting multiple QuickBooks Online instances to a single QuickBooks workbook. Instead of manual exports, your consolidation spreadsheet becomes a living document that updates automatically.
How to make it work
Step 1. Connect each QuickBooks company to your spreadsheet.
Install Coefficient and connect each QuickBooks Online company file to your workbook. The system supports multiple QuickBooks connections within a single spreadsheet, so you can pull data from all entities simultaneously.
Step 2. Import standardized reports from each entity.
Use Coefficient’s “From QuickBooks Report” feature to import identical reports like Balance Sheet, P&L, and Cash Flow from each company. The system automatically maintains consistent formatting across all imports, eliminating manual formatting work.
Step 3. Schedule automated data refreshes.
Set up daily, weekly, or monthly refresh schedules for each entity’s data. Each import can be scheduled independently based on your consolidation timeline, so Entity A might refresh daily while Entity B refreshes weekly.
Step 4. Build consolidation formulas that reference live data.
Create consolidation logic directly in the spreadsheet using standard SUMIF or INDEX/MATCH formulas that reference the imported QuickBooks data. Since data refreshes automatically, your consolidation calculations update in real-time without manual intervention.
Step 5. Import transaction details for audit trails.
Use Objects & Fields imports to pull transaction-level data for detailed reconciliation while keeping summary-level data for consolidated reporting. This maintains complete transparency and auditability of your consolidation process.
Transform hours of manual work into minutes of automation
Automated consolidation reduces monthly consolidation time from hours to minutes while maintaining complete audit trails. Start building your automated consolidation system today.
