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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
Calculating burn rate shouldn’t require manual QuickBooks exports every month. By the time you download expense reports and build formulas, your burn rate data is already outdated for decision-making.
Here’s how to automate burn rate tracking with live QuickBooks data that updates your calculations automatically.
Pull live expense data for automated burn rate tracking using Coefficient
Coefficient connects QuickBooks expense accounts directly to Google Sheets with filtering that excludes one-time costs. Your burn rate formulas work with current operating expenses without manual data management.
How to make it work
Step 1. Import filtered expense data from QuickBooks.
Use the Objects & Fields method to pull specific expense accounts while filtering out capital expenditures and one-time costs. Focus on recurring operating expenses like salaries, rent, and software subscriptions.
Step 2. Set up rolling date ranges.
Configure imports with dynamic date filters like “last 3 months” or “last 6 months” that automatically adjust without manual date updates. This keeps your burn rate calculations consistent across time periods.
Step 3. Build automated burn rate formulas.
Create formulas that calculate monthly burn rate (Total operating expenses ÷ number of months), net burn rate ((Total expenses – Revenue) ÷ number of months), and cash runway (Current cash balance ÷ monthly burn rate).
Step 4. Schedule regular data updates.
Set daily or weekly refresh schedules so your burn rate calculations reflect the latest QuickBooks transactions and expense categorizations. The formulas recalculate automatically when new data arrives.
Step 5. Track historical burn rate trends.
Maintain snapshots of burn rate data over time to identify improvements or deterioration patterns. This historical view helps with OKR progress monitoring and forecasting.
Monitor burn rate without manual calculations
Automated burn rate tracking gives you current financial insights for better cash management and OKR planning. Start connecting your QuickBooks expense data today.
