Time Tracking in Jira Project Analysis

Last Modified: August 21, 2023 - 3 min read

Hannah Recker
Unlock the power of Jira time tracking analysis in Google Sheets. Learn how to import data with Coefficient for a comprehensive view of project progress and resource utilization

Time tracking is essential for effective project management, providing insights into work progress and resource allocation.

However, while tools like Jira are excellent for task management, spreadsheets offer more flexibility and customization regarding data analysis.  

In this blog, we’ll walk through how to use Coefficient to import Jira time-tracking data into Google Sheets to give you a comprehensive view of project progress, resource utilization, and productivity levels for each team member.

Step-by-Step Guide: Jira Time Tracking Analysis

Coefficient is a free Google Sheets add-on that syncs Google Sheets to your favorite business analytics solutions, allowing you to pull real-time data into your spreadsheet.

To install Coefficient, open Google Sheets.

Click Extensions in the top menu -> ‘Add-ons’ -> ‘Get add-ons.’

Before we start our time tracking analysis, install coefficient

Type “Coefficient” in the Google Workspace Marketplace search menu and select the Coefficient app.

search for coefficient in the google marketplace

Click ‘Allow’ to grant Coefficient access to your Google account.  

Grant coefficient permission to access your account

Wait a few moments for the install to complete, then return to your spreadsheet menu.

Click on Extensions -> Coefficient -> Launch.

launch coefficient from the extensions menu

Coefficient will open on the right side of your spreadsheet.

coefficient will open in the side panel

Once installed, you can import your data from Jira directly into your spreadsheet.

import your data from jira into google sheets

In this example, we’ll walkthrough how to assign a ‘Week Number’ to each row, which will allow you to analyze your data on a weekly basis. You can write your own formula or use AI to write your formula for you. Let’s use AI in this scenario.

First, select ‘GPT Copilot’ from the Coefficient Menu.

use gpt copilot to help calculate week number

Choose ‘Formula Builder’ from the menu.

select formula builder from the menu

Describe the formula you want to build and click ‘Build.’ In this example, “Get the week number of the date in A3 as Week 1.”

describe the formula you want to build

Copy the output.

copy the output formula builder provides

Paste the formula into the empty cell.  

paste the formula into an empty cell

You’ll be prompted to apply the formula to your entire column. Click the checkmark to autofill.

drag the formula down to apply to the entire column

Now let’s build a pivot table with this data.

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Return to the GPT Copilot menu and select ‘Pivot Builder.’

open the gpt copilot pivot builder

Select the data range.

select the table as your data range

Note: Delete the ‘11’ after the ‘H’ to automatically select the entire table.

Now, describe the pivot you want to build and click ‘Build:’ “Group by project Name, pivot by Week Number, and show sum of Hours Logged.”

describe the pivot you want to build

Insert your pivot table into a new sheet.

insert your pivot table in a new sheet

Your data will automatically populate a new sheet. This table will give you a clear overview of how time is being spent on each project each week.

Your data will automatically populate a new sheet

For a more detailed breakdown, you can create a second pivot table grouping by project, then by name, to see how each person’s time is distributed.

Repeat the same steps as above by returning to the GPT Copilot menu -> Pivot Builder -> select your data range -> describe the formula you wish to build -> click ‘Build.’ In this example, “Group by Project Name, pivot by Week Number, and show sum of Hours Logged.”

repeat the steps above to create a new pivot table, grouping bby project name, week number and hours

This time, however, we’ll insert the pivot table into an existing sheet with the previous table.

insert your pivot table below the first

Now you can see a breakdown of time spent on each project by each individual.

Now you can see a breakdown of time spent on each project by each individual.

Optimize Time Tracking and Resource Allocation in Google Sheets with Coefficient

Coefficient seamlessly integrates time-tracking data from Jira into Google Sheets so you can easily visualize time allotments on projects and so much more.

Install Coefficient for free today and discover how it can streamline your project management and analysis.

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Hannah Recker Growth Marketer
Hannah Recker was a data-driven growth marketer before partying in the data became a thing. In her 12 years experience, she's become fascinated with the way data enablement amongst teams can truly make or break a business. This fascination drove her to taking a deep dive into the data industry over the past 4 years in her work at StreamSets and Coefficient.
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