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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
Manual data entry for monthly actuals is time-consuming, error-prone, and delays your forecasting process. The key is automating the entire workflow so QuickBooks data flows directly into your forecasting templates without human intervention.
Here’s how to completely eliminate manual data entry while maintaining accurate and timely monthly actuals in your forecasting models.
Automated QuickBooks integration replaces manual data entry entirely
Coefficient completely eliminates manual data entry by providing automated QuickBooks Google Sheets integration with scheduled data refreshes and comprehensive financial data access. Your monthly actuals flow automatically into forecasting templates.
How to make it work
Step 1. Set up automated monthly actuals imports.
Use Coefficient’s “From QuickBooks Report” method to automatically pull Profit & Loss statements, Balance Sheet data, Transaction List reports, and Cash Flow statements. This covers all essential monthly actuals without manual intervention.
Step 2. Configure monthly refresh schedules for precise timing.
Schedule refreshes for the 1st of each month to capture prior month actuals automatically. Use timezone-based scheduling to ensure updates occur at the optimal time for your month-end reporting process.
Step 3. Apply dynamic date filters for automatic period capture.
Use dynamic date-logic filters like “Previous Month” or “Month-to-Date” to automatically capture the correct reporting periods. This eliminates manual date range adjustments as your forecasting moves through different months.
Step 4. Import comprehensive financial data automatically.
Set up automated imports for revenue actuals from sales and invoice data, expense actuals from bills and journal entries, balance sheet positions for assets and liabilities, and cash flow actuals for all cash movements.
Step 5. Add manual refresh capabilities for mid-month updates.
Include on-sheet refresh buttons for immediate updates when needed during the month. This gives you flexibility while maintaining the automated monthly workflow.
Step 6. Build forecasting templates that automatically calculate variances.
Create formulas that automatically compare updated actuals against forecasted amounts, calculate trends, and project future periods based on the automated QuickBooks data.
Transform your month-end process from hours to minutes
Automated monthly actuals eliminate transcription errors, reduce close time dramatically, and enable real-time forecast analysis throughout the month. Your forecasting becomes more accurate and timely without the manual effort. Start automating your monthly actuals today.
