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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
When using Coefficient for automated NetSuite exports to Excel in SharePoint Online, the primary limitation is 100,000 rows per SuiteQL query due to NetSuite’s API constraints. Excel itself supports over 1 million rows per worksheet, so the NetSuite API becomes the bottleneck.
Understanding these limitations helps you design effective data segmentation strategies for large datasets while maintaining automated reporting capabilities.
Navigate NetSuite row limitations for SharePoint Excel automation using Coefficient
The 100,000 row SuiteQL limit is the primary constraint when using Coefficient with NetSuite . Excel workbooks support 1,048,576 rows per worksheet, and SharePoint Online handles files up to 250 MB, so NetSuite’s API limitation is the key factor to manage.
How to make it work
Step 1. Implement data segmentation strategies for large datasets.
Split data by date ranges (quarterly imports up to 100K rows each), separate imports by subsidiary or department, and use filtered imports for different record types. For example, create Historical Data with quarterly imports and Current Data with monthly or daily imports.
Step 2. Optimize SuiteQL queries for large data volumes.
Use paginated approaches for datasets over 100K rows: SELECT * FROM transaction WHERE trandate BETWEEN ‘2024-01-01’ AND ‘2024-03-31’ LIMIT 100000. Create multiple queries with different date ranges to capture complete datasets.
Step 3. Manage SharePoint Online performance considerations.
Keep files under 100 MB for optimal SharePoint sync performance, use Excel’s binary format (.xlsb) for space savings, and run scheduled refreshes during off-peak hours to avoid timeout issues with large files.
Step 4. Implement data archival and retention processes.
Move historical data to separate workbooks, maintain rolling windows (e.g., last 24 months of active data), and archive completed fiscal years to manage file growth and maintain performance.
Step 5. Plan capacity based on typical data volumes.
Daily transactions (5,000-10,000 rows) work well within limits, monthly full exports (50,000-100,000 rows) approach the SuiteQL limit, while annual transaction history (500,000+ rows) requires segmentation across multiple imports or workbooks.
Design scalable NetSuite reporting within row limitations
The 100,000 row SuiteQL limit requires thoughtful data architecture, but proper segmentation and refresh strategies handle most NetSuite reporting requirements effectively. Smart planning keeps your SharePoint automation running smoothly. Build efficient NetSuite to Excel automation within these constraints today.
