The TEXTSPLIT function, introduced in Excel 2025, offers a powerful way to split text strings into separate columns or rows based on specified delimiters. Whether you’re working with CSV data, customer information, or system-generated reports, TEXTSPLIT provides a formula-based approach to text manipulation that surpasses traditional Text to Columns functionality.

Split Text Into Columns Using TEXTSPLIT

The TEXTSPLIT function follows a straightforward syntax while offering advanced capabilities for text manipulation. Let’s explore how to use it effectively.

Basic Syntax and Implementation

The fundamental syntax of TEXTSPLIT is:

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=TEXTSPLIT(text, column_delimiter, [row_delimiter], [ignore_empty], [match_mode], [pad_with])

Let’s break down each parameter:

• text: The string or cell reference containing text to split
• column_delimiter: Character(s) used to split text horizontally
• row_delimiter: Optional character(s) used to split text vertically
• ignore_empty: TRUE/FALSE to handle empty results
• match_mode: Controls exact or partial delimiter matching
• pad_with: Value to insert in empty cells

Working with Common Delimiters

Command: Split Names Using Comma Delimiter

1. Select the destination cell
2. Enter the formula:
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   =TEXTSPLIT(A1, “,”)
3. Press Enter to see the split result

Example:

Input	Output Column 1	Output Column 2
Smith, John	Smith	John

Command: Split Text Using Multiple Delimiters

1. Select your target cell
2. Use this formula for multiple delimiters:
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   =TEXTSPLIT(A2, {“,”, ” “})
3. Press Enter to apply

How to Split Text by Custom Delimiters

Custom delimiters allow you to handle specialized text formats and complex data structures.

Using Special Characters

Command: Split Text Using Special Characters

1. Identify your special character delimiter
2. Enter the TEXTSPLIT formula:
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   =TEXTSPLIT(A1, “|”)
3. Adjust the formula based on your needs

Example with pipe delimiter:

Input	Column 1	Column 2	Column 3
data1|data2|data3 Try the Free Spreadsheet Extension Over 500,000 Pros Are Raving About Stop exporting data manually. Sync data from your business systems into Google Sheets or Excel with Coefficient and set it on a refresh schedule. Get Started	data1	data2	data3

Converting Complex Text Data with TEXTSPLIT

Handling Multi-dimensional Splits

Command: Split Data Across Rows and Columns

1. Set up your data source
2. Use both column and row delimiters:
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   =TEXTSPLIT(A2, “;”, CHAR(10))
3. Check results in the spilled range

Error Handling and Empty Cells

Command: Handle Missing Data

1. Add the ignore_empty parameter:
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   =TEXTSPLIT(A2, “,”, , TRUE)

1. Specify pad_with value for empty cells:
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   =TEXTSPLIT(A2, “,”, , TRUE, , “N/A”)

What Does TEXTSPLIT Do Differently Than Text to Columns?

TEXTSPLIT offers several advantages over Text to Columns:

• Formula-based approach allowing for dynamic updates
• Multiple delimiter support in a single operation
• Integration with other Excel functions
• Automatic spilling of results
• Better handling of irregular data patterns

Common TEXTSPLIT Applications

Processing CSV Data

Command: Import and Split CSV Data

1. Reference your CSV data cell
2. Apply TEXTSPLIT with comma delimiter:
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   =TEXTSPLIT(A2, “,”)
3. Handle quoted text if necessary:
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   =TEXTSPLIT(A2, “””,”””)

Working with System-Generated Reports

Command: Clean and Split Report Data

1. Combine with CLEAN function:
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   =TEXTSPLIT(CLEAN(A2), TAB)
2. Apply additional formatting as needed

Next Steps

TEXTSPLIT revolutionizes how we handle text data in Excel, offering a powerful alternative to manual text splitting methods. From basic comma-separated values to complex multi-dimensional data structures, TEXTSPLIT provides the flexibility and functionality needed for modern data processing tasks.

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