The VALUETOTEXT function in Excel provides a reliable way to convert numbers, dates, and other values into text format while preserving their original formatting. This function solves common data conversion challenges that arise when preparing reports, building dashboards, or exporting data to other systems. Let’s explore how to use VALUETOTEXT effectively in your spreadsheets.
How to Convert Values to Text Using VALUETOTEXT in Excel
The VALUETOTEXT function requires a methodical approach to ensure accurate conversions. Here’s how to implement it:
Basic Setup and Syntax
- Open Your Spreadsheet
- Launch Excel and open your workbook
- Select the cell where you want the text output
- Type an equals sign (=) to begin the formula
- Enter the Formula
- Type: =VALUETOTEXT(
- Select your input cell or value
- Close the parenthesis
- Press Enter
Example syntax:
Formula |
Input Value |
Result |
---|---|---|
=VALUETOTEXT(A1) |
1234.56 |
“1234.56” |
=VALUETOTEXT(B1) |
1/1/2024 |
“1/1/2024” |

Converting Numbers to Text
VALUETOTEXT maintains the original formatting when converting numbers:
- Basic Numbers
- Enter: =VALUETOTEXT(123.45)
- Result preserves decimal places exactly as displayed

- Currency Values
- Format source cell as currency
- Apply VALUETOTEXT to maintain currency symbols and formatting
Example table:
Original Value |
Formula |
Result |
---|---|---|
$1,234.56 |
=VALUETOTEXT(A1) |
“$1,234.56” |
1234.5678 |
=VALUETOTEXT(A2) |
“1234.5678” |

Formatting Dates as Text
VALUETOTEXT excels at handling date conversions:
- Standard Dates
- Select your date cell
- Apply VALUETOTEXT directly
- Original date format remains intact
- Custom Date Formats
- Format source date cell as desired
- VALUETOTEXT preserves the custom format
Example date conversions:
Date Format |
Formula |
Output |
---|---|---|
1/15/2024 |
=VALUETOTEXT(A1) |
“1/15/2024” |
January 15, 2024 |
=VALUETOTEXT(A2) |
“January 15, 2024” |

Note: To Ensure the “VALUETOTEXT” syntax return the same format as the input data, you should wrap the formula in a “TEXT” function to keep formatting
Working with Multiple Data Types
VALUETOTEXT handles various data types seamlessly:
- Mixed Value Arrays
- Use VALUETOTEXT with array formulas
- Combine with other functions like CONCATENATE
- Error Handling
- Empty cells return “”
- Error values convert to their text equivalents
Example mixed data:
Input |
Formula |
Result |
---|---|---|
#N/A |
=VALUETOTEXT(A1) ![]()
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“#N/A” |
“” |
=VALUETOTEXT(A2) |
“” |
Real-World Applications
VALUETOTEXT proves valuable in several business scenarios:
Report Generation
- Invoice Descriptions
- Combine product codes with prices
- Maintain consistent formatting
- Price List Creation
- Convert currency values to text
- Preserve regional formatting
Example application:
Item |
Price |
Formula |
Result |
---|---|---|---|
Widget |
$99.99 |
=VALUETOTEXT(B1) |
“$99.99” |
VALUETOTEXT vs Alternative Methods
Compare VALUETOTEXT with other conversion options:
Feature |
VALUETOTEXT |
TEXT Function |
---|---|---|
Format Preservation |
Automatic |
Requires format code |
Regional Settings |
Maintains |
May need adjustment |
Error Handling |
Built-in |
Limited |
Conclusion
VALUETOTEXT offers a robust solution for converting values to text while maintaining formatting integrity. Its versatility makes it invaluable for data preparation and reporting tasks.
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