How to Connect Greenhouse to Google Sheets

Last Modified: May 15, 2024 - 4 min read

Julian Alvarado

Greenhouse is a popular recruitment and applicant tracking system that helps companies manage job openings, candidates, and the hiring process.

By connecting Greenhouse to Google Sheets using Coefficient, you can easily import your recruitment data for further analysis, reporting, and automation.

This tutorial will guide you through the process of setting up the integration and fetching your Greenhouse data into Google Sheets.

Prefer video? Watch the tutorial here!

Advantages of Using Google Sheets to Analyze Greenhouse Data

  • Gain Recruitment Insights: Consolidate your Greenhouse data with information from other sources in Google Sheets to gain a comprehensive understanding of your hiring pipeline, candidate performance, and recruitment metrics.
  • Streamline Data Management: Coefficient automates the process of importing and updating your Greenhouse data in Google Sheets, saving you time and ensuring your analyses are always based on the latest information.
  • Foster Team Collaboration: Share your Greenhouse data with team members in Google Sheets and collaborate on recruitment analysis, enabling your team to identify and address hiring challenges efficiently.

Tutorial: Connecting Greenhouse to Google Sheets Using Coefficient

Before we get started, you’ll need to install Coefficient in Google Sheets. Don’t worry, it’s a fast and straightforward process that you only need to do once. Follow these simple steps to get started:

Step 1: Install Coefficient in Google Sheets

Navigate to the top menu and click ‘Extensions’ > Add-ons > Get add-ons.

The Google Sheets menu with Extensions > Add-ons > Get add-ons highlighted.

This will launch Google Workspace Marketplace.

Type “Coefficient” in the search bar. Select the first app that appears.

The Google Workspace Marketplace with Coefficient searched and the app highlighted.

Grant Coefficient access your Google Account by clicking ‘Allow,’ when prompted.

The Coefficient authorization prompt with the Allow button highlighted.

Coefficient will appear in the extension menu of Google Sheets.  

Navigate to the app and click ‘Launch.’

The Google Sheets menu with Coefficient listed under Extensions and the Launch option highlighted.

With Coefficient installed, you’re now ready to import your Greenhouse data into Google Sheets. Let’s walk through the process step by step:

Step 2: Generate a Greenhouse API Key

Click ‘Import from…’ from the Coefficient menu.

Accessing the 'Import from...' option in the Coefficient menu in Google Sheets for Greenhouse.

Navigate down the menu to find Greenhouse. Click ‘Connect.’

Locating and connecting to Greenhouse in the Coefficient dropdown menu in Google Sheets.

Note: You’ll need to retrieve an API key from Greenhouse to continue.

Log into your Greenhouse account and navigate to ‘Configure > ‘Dev Center’ > ‘API Credential Management’

Navigating through Greenhouse account settings to manage API credentials in Google Sheets.

Click on ‘Create New API Key’

Initiating a new API key creation in Greenhouse through Google Sheets.

Open the API type drop-down and select ‘Harvest’ as the type. Then, enter a name for your API key and click ‘Manage permissions’ to continue.

Selecting 'Harvest' type and managing permissions for a new Greenhouse API key in Google Sheets.

In the next screen, select the desired permissions for the API key (e.g., candidates, applications, jobs).  

Selecting specific permissions for the Greenhouse API key in Google Sheets.

Scroll down and click ‘Save’ to update the API key permissions and create your key.

Saving updated permissions and finalizing API key creation in Greenhouse via Google Sheets.

Copy your API key and head back to Coefficient to continue.

Step 3: Connect Greenhouse as a Data Source in Coefficient

Paste the generated Greenhouse API key into the required field in Coefficient. Click ‘Connect’ to complete the connection.

Inputting Greenhouse API key in Coefficient and completing connection in Google Sheets.

Now you can create your first import.

Step 4: Fetch Greenhouse Data

Click ‘Start from Scratch.’

Starting a fresh data import from Greenhouse into Google Sheets through Coefficient.

Review the list of available objects you can import into Coefficient in the Preview menu.

Reviewing available Greenhouse objects for import in Coefficient preview menu in Google Sheets.

In this example,  select the ‘List Jobs’ endpoint

Selecting the 'List Jobs' endpoint from Greenhouse for data import into Google Sheets.

Customize your import by toggling fields in the left-hand menu. When finished, click ‘Import’ to push your  data into your spreadsheet.

Customizing data fields and importing Greenhouse data into Google Sheets via Coefficient.

Tips and Tricks: Analyzing Greenhouse Data in Google Sheets

  • Visualize Your Data: Leverage Google Sheets’ built-in charts and formatting options or Coefficient’s pre-built templates to create interactive dashboards that provide a clear overview of your Greenhouse data.
  • Keep Data Up-to-Date: Set up automatic data refreshes with Coefficient to ensure your Greenhouse data in Google Sheets is always current, providing a reliable foundation for your analyses and reports.
  • Stay Informed with Alerts: Use Coefficient to configure alert notifications sent to Slack or email when specific conditions are met, such as when a candidate reaches a certain stage in the hiring process, helping you stay on top of critical recruitment milestones without constantly monitoring your sheets.

Connect Greenhouse to Google Sheets in Seconds with Coefficient

Connecting Greenhouse to Google Sheets using Coefficient enables you to efficiently import and analyze your recruitment data.

By following this step-by-step tutorial, you can easily fetch your Greenhouse jobs, candidates, and job offers into a Google Sheets spreadsheet, allowing you to leverage the power of Google Sheets for custom reporting, data analysis, and automation.

Get started with Coefficient today to streamline your Greenhouse data management and take your recruitment process to the next level.

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Julian Alvarado Content Marketing
Julian is a dynamic B2B marketer with 8+ years of experience creating full-funnel marketing journeys, leveraging an analytical background in biological sciences to examine customer needs.